Spring 2015-16 PSSA Assessment Coordinator Training

We want to welcome you to the 2015 16 PSSA
assessment coordinator training. This recorded training is available to assessment
coordinators and you also can share it with staff during training sessions today I have
Terry Helm with you as well as Diane Samaska. Basically we’ll be going through the power
point and addressing various elements in the power point their will be information in the
power point as far as contacts for questions you may have we will also have the power point
itself posted on the site along with this recorded training there is a lot of training
scheduled for March and we will obviously be available to do that as well but your welcome
to preview this recorded version and then if you have questions prior to that you can
submit those questions to us. If you view the recorded this recorded version
and you don’t need to attend the live version that’s certainly acceptable the live version
will just include a Q &A that we will be available to do after we play through the actual power
point. At this point I’m gonna go ahead and turn
it over to Diane and she will address the slides. Hello regarding any questions about accountability
you should address your questions directly to [email protected] that is the best way for
you to get all questions answered regarding coding in PIMS and any kind of issues that
are related to the reporting for students for participating in the PSSA test. Our agenda this morning will have a general
overview followed by some explanations about policy in the PSSA test itself and then we
will address the 3 aspects of the assessment meaning the planning participation and administering
the assessment we will also talk about monitoring during the PSSA testing window and as Terry
Mentioned in the beginning we will provide that contact information for you. Just a reminder that contact information if
you are viewing this recording prior to the March 7th live presentation you absolutely
are invited ask your questions now referring to those persons we will give you in the contact
slide so that you may get your answers recorded or responded to. Terry also mentioned that you will be able
to view this and as you know assessment coordinators are required to attend this administrator
training. If you are attending this via the recording
just make a note of the date that you reviewed the recording so that you have that in your
records so that you have that available when the question maybe asked of you during a monitoring
visit. Remember that all policy decisions come from
PDE where as all of the logistics and questions about the materials come from the data recognition
corporation DRC we mentioned that so that you do not waste your time by contacting PDE
regarding questions about the materials it is much more efficient for you to directly
ask DRC all questions regarding the logistics of the materials for testing also use DRC’s
edirect system and you see the edirect here is a live link so that when you do access
the power point that is also posted on the PDE web page if you click on that edirect
that will take you directly to the edirect system. In that edirect system if you click on announcements
there’s a very nice synopsis of all important dates regarding the PSSA testing window that
will keep you up to date as to any new announcements that maybe made regarding the materials and
the dates and logistics regarding the PSSA testing for the 2016 testing window. We have the 1-800 number there for you and
we also have the contact information for you to email questions to DRC PA customer service. As Diane mentioned this is a reminder if your
playing the power point it has to be being played all of these items that are appear
to be links will take you directly to a site or will open an email so you can email directly
from the power point but it does have to be playing. Policy decisions we do have reference to the
reauthorization of the PSSA framework and that is that every child succeeds act and
we also have at the bottom of this slide that also is a live link that will take you directly
to the reauthorization for the PSSA framework this bullet is just a that new framework did
retain and does maintain annual statewide assessment such as the PSSA and the Keystone
exam. Reading and math in grades 3 – 8 and once
in high school as well as the science test do remain given 3 times between grades 3 and
12. One new piece in the policy that is worth
while mentioning here is that the PIMS student data will now be used to calculate each schools
participation rate that of coarse emphasizes the importance of that PIMS student data just
a reminder for all questions about entering that PIMS student data please make sure that
you contact the correct division accountability in that email address you see below on this
slide. Students must be assessed at the enrolled
grade at the time of testing we know that that situation does occur more often at High
School but we do have some situations in elementary and middle school where students might move
a grade level but remember students are assessed at the enrolled grade level at the time of
testing and just one specific reminder regarding students in grade 8 or below who complete
a coarse in which there is a keystone exam will take both the keystone exam and the PSSA
test that regulation has not changed so students who may take an algebra 1 coarse prior to
high school are eligible to take that keystone exam but they also must participate in the
PSSA for that particular grade. Planning for the Assessment and some of the
resources that are available to you that handbook for assessment coordinators is posted on the
PDE website you also may find that on the edirect as far a your delivery date for your
paper copy you may contact a DRC Pa customer service I believe that date it is not until
the first week of March that you will receive that paper copy but again the electronic copy
is posted on the PDE website as well as in edirect. In that Handbook all things regarding that
PSSA test will be included in there and we will go over some of those things as we move
along during this training. the read aloud and scribing guidelines those
read aloud guidelines have not been changed so those are the same read aloud guidelines
that were used for 2015 however we are adding and have added scribing guidelines just a
reminder that those scribing guidelines are the same guidelines that appear in the accommodations
guidelines. What we have done is we have combined those
two aspects of accommodations or how to read aloud or how to scribe in one booklet and
that also is posted for you on the PDE website as well as in edirect. The directions for administration or the DFA
those individual directions are not posted yet on the PDE website or edirect but they
will be as soon as they are available they also will be mailed to you in that March paper
mailing from DRC in those DFA’s remember that the DFA does contain all of the directions
for actually administering the test during the test session. The Handbook for secure test administration
that handbook is currently posted in both of those places that I’ve mentioned previously
and that’s a nice reference or a manual for you that contains all things regarding the
security of the test administration for both the PSSA and the Keystone exam handbook. For you as a school assessment coordinator
it is vital that you do read that handbook and are familiar with all of the aspects of
that handbook. Certainly you don’t need to print it out for
all of the test administrators in you building but you should share the information that’s
in there during your individual school testing training. The PSSA test definitions we often get questions
about this aspect about the test design the test document that is posted in edirect and
on the PDE website actually contains the date for 2015 that’s simply the date in which the
test design was first administered its the date that that document was posted the test
design has not changed it is the same test design that you see posted is still in place
for 2016. The same applies for the scoring guidelines
those scoring guidelines have not changed they are the same scoring guidelines that
we use previously for 2015 even if the posting date says 2015 you may rest assure that those
scoring guidelines are up to date and are the same scoring guidelines that will be used
for the 2016 test. Accommodations guidelines on the accommodations
guidelines that are posted on the PDE website as well as the edirect website. There is a date on the front page of those
guidelines and that date for the accommodations guidelines is 12-02-2015 that is still current
there have been no changes that needed to be added to those guidelines previous to the
2016 PSSA testing window. So all of the guidelines that are in there
are current there’s not going to be a new document up loaded before the testing window
please use the 12-02-2015 guidelines that are posted currently. The PDE guidance document for online testing
is posted on the PDE website as well as edirect that is also a current document please refer
to that if your school district or students in your building are participating in that
online testing and just a reminder that DRC customer service is an excellent resource
for you when you have questions regarding that online testing the calendars are posted
for you those calendars are up to date and again I just want to make the comment that
the calendars that are posted on the PDE website also if you go on to edirect and you click
on that announcement those calendars and important dates are to be found there. The online calculator manual is current you’ll
find that on the resource page on the PDE website as well as in the edirect and that
calculator manual on calculator policy um will give you directions as to the types of
calculators that are available and can be used. Planning for the assessment preparation I
mentioned previously that that handbook for assessment coordinators is vital for you to
be using as you prepare for the assessment it is not necessary for you to print that
out to share that with your test administrators but certainly that handbook does contain information
that is pertinent for all test administrators and you should be using the information in
that handbook as u prepare for your training for your particular school you will need to
cover scheduling the exams when you prepare that training for your school PDE of coarse
does not give you the exact schedule that is up to you what we do is give you a general
schedule for that exam there is a week scheduled for ELA followed by a week scheduled for mathematics
followed by a week scheduled for science as well as that makeup week the parent guardian
notifications are included in that handbook there are some directions in there to help
you to prepare students for the test as well as preparing the classroom meaning that there
are specifics in there about things that need to be covered or removed from the walls, extended
sessions are in there when we talk about extended sessions there is information in that handbook
on how to schedule those of coarse those schedules the extended sessions to be scheduled well
before testing actually occurs as well as that room for students who need extra time
during the actual testing session. Make-ups I mentioned earlier that there is
a week that’s scheduled for make-ups but remember you do not need to wait until that make-up
week in order to administer make-up sessions students should be given makeup sessions throughout
the whole testing window as much as possible leaving that last week for you for any stragglers
or unexpected students that you need to administer the PSSA testing too. The important thing is that when you are administering
make-ups for students that may have been absent for a particular session and when you do go
to make those up if there is more than one session you need to make-up for that student
you administer it in the correct order as the sessions or the sections appear in each
subject area booklet the confidentiality agreement is in the appendices as well as the parent
information and the code of conduct, calculators are all available in that handbook you are
free to print those out and use those and again there in that handbook for assessment
coordinators. Participation as far as the accommodations
there is some information in that handbook for assessment coordinators regarding the
accommodations but remember the accommodations guidelines is where you are going to find
the details regarding those accommodations there is a recording that is posted on the
PDE website if you have not listened to that recording we highly recommend you as the SAC
should be listening to that recording to make sure your getting as much information as possible
regarding the accommodations we are receiving a lot of requests for accommodations at this
time if you are familiar with this what is in that handbook it will certainly save you
a lot of time regarding those accommodations there are some changes this year the biggest
one is around scribing and I really thank all of you out there who have already submitted
the scribing unique accommodations documents remember that unique accommodation document
for scribing is posted on the PDE website directly underneath the accommodations handbook
and the recording it is important that you look at the scribing directions this year. it is not necessary for you to wait for approval
from PDE rather it is incumbent upon the school and the district to make sure that when you
are submitting the documentation for scribing for the writing essay and or the TDA essay
that you have sufficient documentation in the student record to support the fact that
student is using scribing for those two test items. This form is to be filled out signed and then
sent to the address that you’ll find in the accommodations guidelines as well as on that
document. Just a reminder that for scribing that does
require a software program meaning voice to test that still requires approval at PDE from
PDE and that as I said all that information is contained in the accommodations guidelines. The ELL accommodation guidelines those are
updated and also posted they have not changed for this year however you probably do have
some teachers who are new to being in the ESL who may have questions regarding those
accommodations please make sure that they are familiar with the accommodations that
are allowable for ELL students as they participate in the PSSA testing. Those ELL accommodations are in addition to
the accommodations that are available to all students but they pertain only to ELLs by
that I mean don’t forget that just because a student has a ELL designation and she is
eligible for those 3 accommodations that are pertinent only to ELL students does not me
that she’s not available for regular accommodations that she might require as a IEP student or
even as a non IEP student. Non assessed students there are bubbles on
the demographic page that need to be filled in for those no assessed students make sure
that you are following all of the directions that are in the handbook for assessment coordinators
regarding non assessed students and you are marking the correct bubble on the front sheet
of that demographics for the non assessed students there’s also information there, miscellaneous
information that we would not cover in this recording it would take to long to do that
and make sure that you look at all that miscellaneous information students that are being withdrawn
that’s covered in the handbook for assessment coordinators please make sure that your looking
at those specific directions regarding students who withdrawal are suspended expelled or students
who are participating in home education and again that contact information is there for
you if you still have questions that are specific to any of those situations for your students
as far a participation goes I touched a little on accommodations we also mentioned here that
read aloud the read aloud there are very specific directions for read aloud not only who may
have the test items read aloud to them witch test items are allowed to be read allow and
how test items are aloud to be read aloud to students make sure that you are familiar
with all of those aspects of a read aloud for the PSSA testing for allowable items also
in that accommodations you will see small groups and de spiraling covered as well as
that concussion policy I do want to touch on that broken arm policy specifically because
it never fails for some reason spring time we think it’s probably associated with sports
but it brings on a lot of injuries for hands and arms that are broken or injured and the
student has an issue as to whether or not she is going to be able to mark her answers
with the PSSA test that student is eligible for all of those accommodations if she is
not able to use her arm but remember for most students they have already developed a way
with their teachers that they can respond to instructional and assessment questions
either using their non broken hand or arm they may use keyboarding and if they are not
able to use their non broken arm or their keyboarding of coarse scribing maybe the accommodation
that that student may use. If it is scribing that the student does need
to use because she is not able to mark her own answers in any other way follow the scribing
unique guidelines that I touched on previously that is the procedure that you should follow
for student who comes to school during PSSA testing with a broken arm remember scribing
is a unique accommodation for the essay for writing in grades 3 through 8 and for the
TDA essay in grades 4 through 8 the unique accommodation do require approval PDE those
are students that have significant disabilities and are not able to participate in the testing
in a way that suits a regular schedule or the student has significant disabilities that
she’s not able to access that test in the way that other students do meaning their needs
to be some kind of assistance for that student unique accommodation page 50 in the accommodations
guidelines outlines the information that needs to be sent to PDE and then PDE will respond
to you with the appropriate documentation for the unique accommodation all questions
regarding the alternate assessment the PASA if you click on that link there as Terry said
those are all live links that will give you information about the PASA and also we’ve
given you the contact information there that’s John Machella [email protected] John works
at the bureau of special education and John has all of the information for you regarding
participation in the alternate assessment participation with accommodations for ELLS
again I mentioned there are only 3 accommodations that are specific to the students who are
classified as ELL remember that it’s optional for the students who are in their first 12
months of enrollment in the US school it’s optional for those students to participate
in the ELA or the keystone literature exam those students are allowed to have a word
to word translation dictionary those dictionaries may not be web based it’s very important that
you remember that the students may not have access to the internet when they use their
word to word translation dictionaries those students are allowed to have a qualified interpreter
and also those students for whom that language is appropriate we do have the Spanish to English
version for the science and the math assessments all of these accommodations are voluntary
and are not mandatory please ensure that these accommodations are appropriate for each of
your individual students who may or may not need these accommodations. Administering the actual assessment if you
look in part one of the handbook and also in the appendices you will see some of the
material that you will need that will actually help you in the actual administration of the
assessment it is incumbent upon you to provide that individual or that specific training
for your individual school as Kerry mentioned you are welcome to use this training you are
welcomed to use the power point in your training but it’s also important that you do provide
the individual training for your school meaning that your school will have it’s own schedule
you’ll have your own documents that you use for breaks and how that’s going to happen
is who’s going to be monitoring the hallways etc… its very important that you do provide that
training and you have that documentation available and that you have provided that training in
the handbook the roles and responsibilities of each of the persons who are involved in
that assessment are outlined in there meaning the DAC/SAC and the TA test security there’s
a very specific chain of custody that needs to be followed that is so that we do not have
any breech in the test security of the secure test material we have some common violations
those common violations of test security usually are as a result of that chain of custody or
because we have not looked at all of the requirements that are in that certification for test security
that your test administrators do need to sign. The potential consequences for violations
are outlined in that document as well as some cautions that we do include in that handbook
for you. Administering the assessment training as I
mentioned earlier the district assessment coordinator is responsible for training the
school assessment coordinators and we do realize that in some districts that district assessment
coordinator and the school assessment coordinator work together and we do not have a number
of students our schools that are involved you may have a small district but its very
important that the district assessment coordinator is well aware of all the security issues and
the administration of the test school assessment coordinator as you know you are the person
who is involved with the actual administration and implementation of the test in your building
you are responsible to make sure that you train your test administrators I just touched
on that on the previous slide that is your responsibility to provide that training in
all of these trainings the district assessment coordinator is responsible to have some documentation
that you have trained your school assessment coordinators or coordinator and your school
assessment coordinator you are responsible to make sure that you have documentation that
you have trained your TA’s and your Proctors that you should have a sign in sheet that
indicates that all of those persons involved in the assessment have been trained also all
test administrators are required to participate in the PA state test administration training
we have many many TA’s who’ve already been trained we know that some districts provide
training in a schedule is not necessary to do that if that is your decision as an individual
district if you want to do that in a very scheduled manner however that PSTAT training
is available 27/7 for teachers to go in and participate in that training the school assessment
coordinator you do have the ability to see who has participated in that training so that
you do have evidence that all of your teachers have been trained we do recommend that even
though you may not be administering that test it is helpful for you as a schools assessment
coordinator to go in there and actually participate in that training that gives you a very clear
idea as to all the things that we are requiring for our test administrators to know and to
implement and as they administer that test for technical support for the PSTAT training
you should contact DRC at the number that you see here DRC is excellent at providing
that technical support review for all things regarding that PSTAT the test administrator
training the test security I touched on the test security certification documents they
are included in the appendices in the handbook for assessment coordinators I mentioned it
before and I will mention it again if you look at that test security certification it
very clearly lists what that TA is responsible for as far as the security of that test that
test security certification that the TA signs as well as the DAC signs as well as the SAC
signs as well as the Principle and any proctor signs if you read those documents it very
clearly tells you that you are asserting that I have been trained and that I have implemented
that document or the testing in the appropriate manner the question did come to us earlier
in the year when we were doing the training for the keystone does the test security document
need to be signed for each subject area and the answer to that is “yes” and the reason
we say that is because we may have different test administrators and or proctors who administer
those different subject area tests PDE is well aware that typically in an elementary
building that may not happen and that the elementary teacher typically is administering
all on the subject area on the test but sometimes when we have team teaching it maybe that a
different teacher maybe administering that test. So it may seem a bit redundant but it’s important
that I have administered the ELA test I sign the document for that if I administered the
mathematics test I signed the document for that as well as that science test and that
includes for each administration so if someone has administer the test prior for maybe keystone
and their also doing the PSSA later in the year they should sign the security certification
document for that administration as well and the other general bullet there is as just
a reminder that anyone who handles a secure material including people who might transfer
materials a custodian who has keys to access materials all those folks and there is a general
test security certification document should receive some sort of training and sign off
on a test security certification document once you see those documents it’s pretty self
explanatory. A little bit of specifics regarding each of
the roles and responsibilities for each of the persons involved in that whole chain of
custody that DAC or the District assessment coordinator you are required to attend the
PDE training again we mentioned earlier if you are attending this training via a recording
just document someplace the date that you did listen to the recording so that you’ve
got some documentation that you actually did attend this training it’s your responsibility
to go into edirect and to update all the accounts for your district and or school you are responsible
to review the directions for the administration those DFA manuals even though you may not
actually be using that because your not administering the test you must be familiar with the guidelines
and how that test is administered you need to read the handbook for assessment coordinator
so that you are familiar with all of the information regarding the administration of the test and
also those online user guides if anyone in your district is participating in this test
via the online system it is your responsibility to review your district procedures for home
schooled students again those procedures in each district may vary so make sure you know
how your home school students receive their instruction and so that you can ensure that
the assessment is delivered and implemented in a secure manner it is also your responsibility
to know the district policy on how to handle cyber school charter school will request to
test students that is a district decision it is not a PDE decision so make sure that
you are aware of your districts policy so that when questions come your way your able
to answer that because PDE is going to refer any questions regarding whether or not a school
is going to test a cyber school student or a charter school student in their building
or a homeschooled student that is a district decision. For DAC to make a quick note I meant to say
this in the beginning of the presentation very little has changed between this presentation
and if you have obviously attended the Keystone winter training you might know quite a few
similarities because this is the same power point its just been altered to be PSSA so
as you go through this power point and watch this training this recorded training or plan
to attend the live training if you chose to do so in March we just want to give you a
heads up that it’s pretty much it’s very very similar to what you may have experienced earlier
in the year. For those who are new to the role of district
assessment coordinator obviously this is new material so we certainly encourage you to
and again with the posted and recorded to review it as often as needed. Again as a DAC it is your responsibility to
train those SACs make sure that you are keeping documentation of that you maybe the person
who receives and inventories the test materials that depends on your individual district many
districts are shipped to school districts but some districts are shipped to district
so if you are a ship to district it is your responsibility to inventory all of those materials
and to make sure that they are distributed securely to each of the buildings in your
district it also maybe your responsibility then or is your responsibility then to securely
collect inventory package and return those tests to DRC again if you got questions about
any of those procedures that is a logistical question that needs to be directed to DRC
and DRC will assist you with any questions you have regarding receiving materials distributing
those materials and returning those materials you also must sign the test security certification
for the DAC as Kerry mentioned those certifications are pretty self explanatory it is important
for you as the DAC to receive any suspected testing violation reports from your schools
from your SACs you may even have TAs who report to you but it is very important that you remember
that is essentially your responsibility to make sure that those testing violations are
reported to PDE as soon as they occur. Were moving onto the school assessment coordinator
here and I believe there are several slides for the school assessment coordinator as Kerry
said if you are a veteran with this and you have served in that role previously this information
that were sharing with you is not new information however we are aware that there are some of
you out there that are new to the role of school assessment coordinator and you have
the bulk of the responsibility for implementing the PSSA test your most important document
that you have in hand is that handbook for assessment coordinators you must attend your
DAC training and your DAC will require you to sign some sort of a document that verifies
that you have been trained by your district assessment coordinator it is important that
your very familiar with those DFAs again that handbook if your doing any online testing
in your building you also need to be familiar with the online user guides go into the edirect
to update the accounts because if you are responsible for the testing for your school
you need to go in there and make sure that the edirect counts for test administrators
is updated. It is your responsibility to train the test
administrators and the proctors that training may or may not be developed with your DAC
it depends on your district but you must have documentation for every test administrator
that he or she has received your training. Test administrators must be a member of the
school district staff including substitutes remember test administrators may not be volunteers
student teachers are allowed to be present in the room as an observer but they may not
serve as a test administrator or a proctor. It is your responsibility to create the testing
schedule PDE does not provide that schedule for you what PDE provides for you is the actual
weeks for the ELA the math and the science as well as the makeup week and I talked about
that a little bit earlier it is your responsibility to schedule small group settings and the extended
time locations and those should be figured out early enough that you know that you got
a designated room and space for those and that those students know exactly where they
are going it is your responsibility to assign trained staff to supervise any breaks and
movement to other settings this would be hall monitors this would be moving to the bathroom
this would be if your test administrators need to have a break during the actual testing
assessment you got to have trained staff and everyone needs to know ahead of time on a
very clear list what room I’m going to be the TA who is going to be my proctor in the
room with me who is going to come and provide a break for me how do I dismiss my students
if they need to have a bathroom break make sure all of that is very clear to your TA
well ahead of time so that you have a smooth administration be prepared for any parental
requests to view the test make sure that you are working with you DAC for the procedure
to do this your district has a policy or procedure in place for parental requests to view the
test make sure you are aware of that and make sure that you follow all of those security
procedures when you have a parental request to view the test for religious reasons it
is also your responsibility in that edirect to create test sessions for any online testers
if you need assistance for that because the online testing is new to you make sure that
you use that DRC customer service number they are more than happy to walk you through the
process. It is your responsibility to ensure that any
prohibited materials have been removed or covered in the classrooms and in the hallways
in other words you are going to be doing a walk through for your testing classroom and
through your hallways to make sure that all materials have been removed or covered its
your responsibility to receive those tests either from your DAC or directly from the
DRC so whichever way you get those tests either from your district coordinator or DRC you
must inventory those tests even if your DAC has inventoried them before you receive them
you must inventory them when they come into your building just to ensure that you have
accurate documentation of those tests and you are following the chain of custody its
your responsibility to put the labels on the test booklets. Just a reminder you do not open the test booklets
while doing them and we put that up there because we have had instances of that occurring
just a reminder we know that you do not typically do that but if you are new to this role its
important that you remember that you don’t open the test booklets when your applying
those labels it is your responsibility to organize those test booklets for each of the
testing rooms and you distribute those tests to the test administrators on the day and
at the time scheduled for test administration and not before. Monitoring the testing sessions you are busy
during the testing sessions because you are monitoring to make sure that everything is
going smoothly that there are no instances that you need to address regarding test security
or student disruptions it is your responsibility to collect those tests from administrators
and make sure that you got a system in place and that your test administrators are very
clear on how there tests are collected after the testing session ends when you collect
those and you have inventoried them and you have counted them in front of the test administrator
and he or she has signed off and initialed that have returned those tests to you make
sure that those tests are stored in a locked area and it has very limited access only by
those persons that you or few persons that you know may have access to that area after
all testing is finished if you are shipped to districts school you will return those
tests to your DAC if you are shipped to school you will return those tests to DRC. DRC would like to have those tests returned
to them immediately upon completion so that you are not holding onto those test in an
inordinate amount of time remember the sooner you can return those secure materials that
have been accounted for the sooner they are out of your hands and you do not need to worry
about make sure that everyone after they have administered the test they sign their test
security certification statement we had that mistake where test administrators are signing
that certification statement before they administer the test which that does not make sense because
again if you read it carefully the document says this asserts that I have administered
the test correctly so that needs to be signed after they administer the test. Again you have got to report any suspected
violations immediately to your DAC who will assist you in how to handle those violations. Test administrator its your responsibility
as the test administrator and as the proctor to attend the training that is led by the
school assessment coordinator so if you are listening to this training and you are a TA
test administrator you must attend the training and you must verify by your signature that
you have attended that training it is mandatory for you to complete the online Pennsylvania
state test administrator training again if your school has a schedule for you to take
that test that is when you take that training if you do not have a scheduled time to take
that training that training is available 24/7 it is important for you to review the DFA
before you administer that test your SAC will provide you with the DFA prior to administering
the test you should read that and be very familiar with the administration procedures
in giving that test to your students if you are a TA or Proctor for online situation you need
to read the online user guide so you are familiar with how to administer that online test the
question that we very often get regarding this DFA is that the DFA actually requires
a test booklet for demonstration purposes the test administrator if you are the test
administrator you will not receive that booklet until the day of testing because that test
booklet is secure material so even though your SAC is going to give you your directions
for administration previous to the test so you can become familiar with it he or she
is not going to give you the demonstration booklet until the actual day of testing and
that is because that is secure test material. SACs make sure you are accounting for that
demonstration booklet you will need to make sure that TA does have that extra booklet
its not his or her booklet it’s simply a demonstration booklet but you need to make sure that you
are accounting for that in your accountability system that you have in place for all of those
booklets you as the Test Administrator need to be very familiar with all of the testing
protocols that are stated in that test security document again read your certification statement
that your going to sign make sure that you are familiar with everything in there that
test security document that’s on line. make sure you go in an look at that document
and read that document so you are very familiar with all the test security procedures
it is your responsibility as the test administrator you are the one who is actually giving this
test to the students that your students understand the code of conduct for test takers after
all you are the one that’s in the classroom with those students. They need to understand the code of conduct
and what is expected of them you need to make sure that all of your students are familiar
with and comfortable with testing procedures you answer any questions that your students
may have about test directions and they may have some and it’s important that you make
sure your students are comfortable enough to ask those questions remember we want our
students to be as comfortable as possible when they take these tests so they can think
about the questions that are being asked of them its important for you to actively monitor
the test session if you’ve already taken the PSTAT training you’ve already seen some examples
of that and how to monitor the test session you need to actively throughout the entire
test session be aware of your students and how they are taking their test in the aspect
of are they not looking at other persons tests are they not pulling out material those kinds
of things but also because you just need to make sure that they are moving through their
test booklets and not just simply sitting there like very confused. Maintain a calm and quiet environment we do
now that the more calm that you are as the test administrator the more calm the students
are to take that test as a test administrator you need to collect the test material as soon
as a student indicates her or she is finished in other words a student does not sit there
with the test material after she has finished you should collect it from her so she does
not have it in front of her sitting on her desk its your responsibility to collect and
return those test booklets to the school assessment coordinator when all testing is complete remember
you are required to count those test booklets to make sure you got all of them be very careful
that you are doing it. If you are collecting those test materials
as directed as soon as a student is finished that makes your job much easier again after
the testing is finished that is when you sign your test security statement again any instances
that happen in your class during that test must be reported immediately to your school
assessment coordinator school assessment coordinator make sure you have a procedure for your student
or for your TAs to report that to you as soon as something might happen in the classroom. Test security this is covered in that test
security manual the PA secure id list distribution make sure that you as the school assessment
coordinator have generated a list of the students by there PAsecureID this is to indicate that
all of your students are taking the PSSA test this list has to include the test administrators
name the school the year and the subject is being administered the student name must not
be on that list that PA secure ID list that secure ID is the identification of that student
remember that PDE personnel are not permitted to see those student names so do not include
that student names on those lists you may have a separate where you of coarse are coordinating
a students name with a PA secure ID that’s not the list that must be available for PDE
monitors to see when they visit your building the student name should not be on that list
all lists do need to be retained by the school and the district for at least 3 years for
security purposes. Its always important to remember that these
assessments do rely on the measurement of individual achievement and that any deviation
from the assessment procedures is strictly prohibited and will be considered a violation
of test security all school personnel who are involved in the assessment program must
maintain the security of all assessment materials of all times test administrators should never
have assessment materials in their possession and that anytime other than during the actual
administration of the test. Test security certifications must be signed
again after the assessment are administered they are provided in the appendices of the
HAC all individuals who handles secure materials must sign a test security certification statement
again in the appendices there is one test security certification for each of the certain
categories who maybe handling those materials and the chief school administrator must retain
all of those certification statements for 3 years those forms are not returned to DRC
if an individual does not sign the appropriate test security statement the chief school administrator
must provide PDEs bureau of curriculum assessment and instruction with a written explanation of the reason or the reasons why that certification
was not executed the explanation must provide a description of the action that is taken
by the chiefs school administrator in response to the failure to sign that test security certification
statement chain of custody very quickly as we said the test must be secured and accounted
for at all times DACs must inventory those tests as soon as they arrive in the district
and keep them secure in a locked area SACs must also inventory the test as soon as they
arrive in their school and keep them in a locked secure area. TAs the test administrators must not receive
any tests booklets until that test is to be administered and they sign out sign in sheet
must be used and maintained by the school assessment coordinator for every test distribution
and collection tests must be collected by the school assessment coordinator as soon
as that testing session is completed again those tests are stored in the locked area
only people who require access to that test should have a key to that area samples to
that test booklets are not to be furnished to the TAs as part of the training again your
TAs are going to get a demonstration booklet when they administer that test but that demonstration
booklet is not furnished as part of the training PDE does recommend that the test be counted
by the school assessment coordinator designees in the presents of the test administrator
during the distribution and collection of the test materials. Here are some examples of the common violations
that we see misuse of the accommodations meaning that an example of the read aloud
is a good example of a violation would be reading aloud the math test to the entire
class an example would be reading aloud the reading test that is not aloud. under proctoring meaning that were not monitoring
that testing session adequately that in order to prevent any kind of testing violation over
proctoring that would be reminding a student for example to answer a specific question
and of coarse the very blatant violation of changing the answers on encouraging the students
to change answers or returning test materials to students to complete or returning test
materials to students to complete answers or to enhance answers viewing test material
these are all examples of testing violation. Some more examples that we receive here at
PDE is discussing the test or test questions with students after the test we know that
may not seem unusual especially for our elementary students to say hey this question was on the
test and I really had a hard time with it what the heck did that mean the test administrators
must know that they are not permitted the test or the test questions with students after
the test or before the test. Reading aloud a math question or answer choice
when doing so queues the correct answer that’s what those read aloud guidelines are for those
guidelines do direct you how to read a math question aloud without queuing a student. Its a testing violation if materials are not
covered properly that means any kind of instructional materials even how to solve a problem material
that must be covered up. Allowing students to allow cell phones during
testing is a testing violation. Again you as the SAC and DAC need to have
very clear procedures for your students and your TAs to know to follow regarding those
cell phones are not permitted during testing. Giving students reminders such as remember
we covered that last week those kinds of violations very often occur in a small group testing
because it seems to be rather intimate setting remember that your proctors and your test
administrators in small group settings are very aware of what they may or may not do
during testing of coarse students may not have any kind of device that can take pictures
during the test and of coarse no copying of any part of that material is allowable. Potential consciences for violators or violations
for educators that are administered by the LEA determined and administered by the LEA
could be anywhere from a verbal reprimand through a written reprimand all the way through
suspension with or without pay or termination revocation of a certification is a possible consequence
of the violation as well as criminal charges all personnel all personnel should be made
aware of potential consequences prior to testing and all security violations must be reported
to PDE immediately potential consequences the consequences for violations for students
could be a do not score label is placed on the students test and the student must retake
the entire exam over again in order to receive a score other consequence for students are
up to the individual LEA students should be made aware all those consequences prior to
testing so that students that are aware of the consequences that absolutely is a way
to prevent from some of those testing violations again violations must be reported immediately. Reminders and you’ll find these in the DFA
are rather in the HAC do actively proctor the test but do not over proctor do encourage
the class to check their answers but do not encourage specific students to check their
answers that’s a classic reminder do report all prohibited actions do not review students
test or answer booklets before or after the test do not provide answers to students and
do ensure that students sitting next to each other have different test form numbers just
to address that point there this is not a test administrator should be looking at those
test booklets but if the test administrator when she distributes those booklets does notice
that I’ve got two form ones sitting next to each other and two form two’s sitting next
to each other just a simple moving a student everyone back one seat or simply starting
to distribute those booklets starting with booklet 2 instead of booklet 3 may help to
prevent that situation. Do cover all material on the walls that relate
to test content do not assist direct or counsel students during the test in anyway that would
influence a students answers and of coarse do not alter influence or interfere with the
test response in any way complete or fill in any answered item or instruct a student
to do so do not discuss or provide feedback regarding test items and do not direct students
to use the answer sheet as their scratch paper or to use it as a method to correct an eliminate
incorrect answer options we bring that up because any stray marks that are in those
bubbles will be picked up by the scanning machine. So the students must be provided with scratch
paper that is where they do their figuring or their planning on that scratch paper, scratch
paper is secured test material must be treated as such do not teach students to cross off
bubbles to eliminate answers that is picked up by the scanning machine as an answer if
students are going to use an elimination method it may not be on that bubble sheet and for
a grade 3 student it must be at the end of that answer choice not at the bubble end of
the answer choice. Do not allow students to do work in test subjects
when they finish. Some information regarding monitoring as you
know monitoring does take place onsite visits are unannounced you will have PDE monitors
visiting your building when they do visit your building make sure that you’ve got the
documentations that we talked about earlier in this presentation available for them that
onsite monitoring will also want to observe the classrooms to make sure that everything
is as it should be and secure material is to be handled properly and the testing environment
is as it should be for the secured administration of that test now we will include onsite visits
with remote monitoring if you are part of that remote monitoring you will be contacted
individually by PDE that is not something that will be conducted for all or any or all
schools we will contact you directly if you are going to be apart of remote monitoring
which is the online monitoring of your documents and remember that also monitoring will be
done by or through data forensics that is all of the testing results will be examined
by the data forensics team here at PDE make sure that you have that documentation for
the onsite visitor readily available for him or for her when she comes to your building
and again if you are going to be participating in remote which means online monitoring PDE
will provide you with access to the site to submit your documentation some examples of
the data that is available to the data forensics team here at PDE is student erasures are picked
up through the scanning process how long it takes a student to answer an item when they
are doing the online testing is picked up through the process when answers are changed
and how often they are changed on a computer is also picked up through the system statistical
analysis of student scores or performance are also examined through the data forensics
aspect of the PSSA testing some of the documents this is not an exhaustive list that you should
be maintaining as the SAC would be the training agendas and the sign in sheets that you will
be required to present that to your online onsite monitor as well as if you are remotely
monitored the master test schedule including your small group rosters you should have available
your make-up test schedules should already be available and already determined so that
the monitor can see the schedule that you have in place. The PA secure ID list you have in place distribution
and I went over that detail on a pervious slide that sign out/sign in sheet for test
distribution is very important that you have that sheet available for both on site monitoring
and remote monitoring those test security certification statements from previous years
should be accessible remember they are to be kept for 3 years you should have readily
available your written school or districts procedures for parents to view the test. We went over that earlier as well as any parental
opt-out request letters. This is an important slide for you to keep
handy contact information any kind of suspected violations are to be reported to PDE immediately
at the phone number that you see here additional test security confirmation our contact information
we have specific names phone numbers and email address for both Jay Gift and Charlie Wayne
for you to contact regarding suspected violations any questions regarding accommodations should
be emailed directly to me Diane Samaska there’s my email address and any monitoring and general
questions should be directed to Craig Weller and there is his email address for you. I would like to remind you we said in the
beginning of this presentation that after you have reviewed this recording and you have
specific questions regarding the PSSA test administration please email or call those
persons those contacts that are provided within this presentation to have your questions answered
in addition on March 7 during the March 7th scheduled presentation you will have
regarding the information included in this recording. Thank you for listening to this recording
make sure that you have participated in this recording and please contact us with any further

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