Project Management Process Groups and Knowledge Areas



hello during this video I would like to provide you with an introduction to project management more specifically an introduction to the process groups and knowledge areas as outlined by the project management institute pinback died so to begin I'd like to start with defining a project a project is a temporary endeavor undertaken to create a unique product service or result and it possesses a definitive beginning and end what this means is that a project is unique in that it is not a routine operation but a specific set of operations designed to accomplish a singular goal thinking of this unique nature a project team often includes people who do not usually work together sometimes they could be from different organizations departments or perhaps span across multiple geographies a project can create a product that can either be a component enhancement or end result it could be a service or capability it could also be an improvement to an existing process service or product it could also be simply the end result such as an outcome or document now that you know the definition of a project project management can be defined as the application of knowledge skills tools and techniques to project activities to meet the project requirements to meet these requirements in an organized and controlled fashion similar to a typical product lifecycle that contains five stages a project also possesses its own particular for stage silikal structure consisting of all the work required to bring a product to market or make a service of process operational from initial start to close as a project manager you'll be involved in different activities as the project moves through each of the four lifecycle stages they serve to provide a basic framework for managing the project regardless of the specific work involved as part of starting a project you would determine the need for the project analyzing its feasibility setting its initial goals and assigning team members as part of organizing and preparing a project you will conduct research prepare and implement the schedule identify targets and distribute executable tasks and resources to your assigned team members as part of carrying out the work you and your team would execute on all the assigned tasks to achieve the project's goals and objectives as part of closing the project you would transfer the end product service or result to the end user complete contractual commitments reassigned team members etc these stages also possess specific characteristics relating to cost and staffing uncertainty and cost of changes typically at the start of a project cost and staffing will be low and as you progress through the lifecycle these costs and staffing would increase to reach their peak during the carrying out of the work stage and then decrease as it hits close likewise first uncertainty uncertainty would be high at the start of a project and then as the project goes through its natural progression and planning takes place and controlling monitoring activities this uncertainty would begin to decrease and be at its lowest at the end of a project the cost of change this would be very low at the start of a project mainly because it's still in the planning and organizing phases as the project then progresses and you begin to carry out the work once work and schedules have been committed to the costs of changes does increase and is very high at the end of the project a process is a set of interrelated actions and activities performed to achieve a pre-specified product result or service and in relation to project management there are five main process groups initiating planning executing monitoring and controlling and closing the initiating process group contains processes that help the kickoff the phase or project the processes in the planning group are in the creating the plans and objectives for a project the executing process group consists of the processes that will require to carry out the work of the project or phase the monitoring and controlling group includes processes for tracking assessing and managing the process of the project the processes in the closing group wrap up or finish a project or phase project management processes tend to be iterative in nature this means that they are repeated throughout the project or phase as more information is gathered and plans have been altered an alternative method of grouping processes is according to which area of project management they relate to these groups are known as knowledge areas of which there are ten of them project integration management project scope management project time management project cost management project quality management project human resource management project communications management project risk management project procurement management and project stakeholder management the pin buck guide outlines all the inputs to the techniques and outputs of each of these different Knology areas for instance project integration management involves coordinating all the elements of a project so that they work together to achieve objectives this means identifying and defining what work must be done and managing and coordinating this work the purpose of project scope management is to identify and define all work that's needed to meet the goals it also involves managing the project scope as it progresses project time management is necessary to ensure that a project is completed on time it includes processes for creating and monitoring project schedules costs and budgets form an important part of any project project cost management involves ensuring that the project meets its objectives without going over budget it includes processes for calculating budgets conducting estimates and controlling costs project quality management involves ensuring that a project meets the standards and requirements that are set out for us it includes processes for measuring project performance airing results to require standards and identifying where improvement is needed human resource management is concerned with the processes for putting together and managing a project team this includes keeping track of roles and responsibilities and managing changes to team members a project relies on an exchange of accurate information to work properly project communication management is responsible for this it involves ensuring that information is properly generated collected distributed stored and retrieved project risk management involves ensuring that risks to the success of the project are identified and analyzed and that appropriate responses are developed project securement management is concerned with obtaining goods and services for the project from various suppliers project stakeholder management involves ensuring that the relevant stakeholders are identified and engaged in all project decisions and activities even though process groups differ from knowledge areas the processes they organize are the same they are just grouped using different criteria and at certain points the process groups and knowledge areas overlap

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