PMP Knowledge Areas and Process Groups

hello and welcome everyone in this lecture we are going to talk about all of the knowledge areas and process groups that you will see on your upcoming PMP or CAPM examinations PMP stands for a project management professional and it's a leading certification for project managers world wide so just before we dive into process groups and knowledge areas all the good stuff let's take a look at what a project is first the way that PMI or the project management institute defines a project is that a project is a temporary and our undertaken to create a unique product service or result with a definitive beginning and end so let's break down this definition the first part is that is temporary which means that this cannot be a professional work that you do over and over again it has to be something that creates a unique product service or result if it's so the end result of that project doesn't have to be something tangible like a product it could just be a result or a transition but something that is unique and has never been done before in the organization and it's only going to be done temporarily so that means that this this unique project that you have has a definitive beginning and end now that we know what the project is let's move on and let's take a look at the project lifecycle there are five process groups within a project initiating planning executing monitoring controlling and closing what you can see is that these different process groups actually overlap each other throughout the project when we're starting our project we initiated that means we are starting it we create our project charter which formally recognizes the existence of this project in our organization once we know why we want to start this project then we plan out all the work that we need to do in order to accomplish the objectives of this project once we finish our planning we're ready to actually do the work that we're supposed to do in order to accomplish the project's objectives throughout this entire process we're monitoring controlling it to ensure that we are doing what we set out to do lastly when the deliverables are completed we close out the project and we can see is that the peak of the activities happen in the execution phases another thing that you should note is that at the start of your project your project stakeholders have a high degree of influence and as a project progresses their influence dies down because because the requirements are solidified and you're starting to execute another thing to note is the green line on this graph right here as the project progresses the cost of change increases so this means that it's very important to gather your stakeholders feedback and requirements upfront and work that into your project because making changes later on your project can be very costly so what we just looked at is a five process groups and shown and the corresponding amount of activity that happened in each of these five process groups we also saw that these five process groups don't happen in silo they actually overlap each other here's another representation of the five process groups we start with initiation which is where our processes are defined and the main output of this process group is the project charter which formally authorizes the existence of the project and gives the project manager the authority to apply the organization's resources on the project and after we initiated the project we move into planning which is where we establish the scope of the project define the activities and actions that we need to take in order to accomplish the objective of the project now once we have our project management plan which has a budget when we're going to do the task how much we budget the cost etc then we move into execution which is where we hire people and we apply the organization's resources to actually implement the plan that we have planned in the planning stages and then during this process we're also monitoring controlling it as well so we're tracking reviewing regulating what's actually happening in the execution phases and comparing it to what you planned out to do and if any deviations we can detect them early correct it to ensure that the project stays on track so this is a year derivative process that happened over and over again so we plan something then we execute it and then we need to monitor and control it to make sure that we actually executed what we plan to do and that there's deviations then we correct it and then we'll move on so at the end we will have our project deliverable and then we move on to the closing phases to close out the project now the project doesn't end when the deliverable is finished you still had to go through the closing processes which include you know formally giving notice to your teammates to let them know that the project is over document lessons learned closing out the project etc etc a quick way to help you memorize the five process groups is using this rhyme so the five process groups is initiating planning executing monitoring controlling and closing so the first letters of these five process groups masters was the phrase in physical education Mary cries constantly it's much easier to remember this phrase and you can use this quick phrase to help you memorize the five process groups now let's move on to our knowledge areas project integration management includes the processes and activities to identify define combine unify and coordinate the various processes and project management activities within the project management process groups next we have project scope management which includes the processes required to ensure that the project includes all of the work and only the work required to complete the project successfully project schedule management includes the processes required to manage the timely completion of the project project cost management includes the processes involved in planning estimating budgeting financing funding managing and controlling cost so that the project can be completed within the approved budget quality management includes the processes for incorporating the organization's quality policies regarding planning managing and controlling project and product quality requirements in order to meet the stakeholders expectations next we have project resource management project resource management includes the processes to identify acquire and manage the resources needed for the successful completion of the project the next knowledge area that we have is project communications management which includes the processes required to ensure timely and appropriate planning collection creation distribution storage retrieval management control monitoring and ultimate disposal of project information project risk management includes all of the processes of conducting risk management planning identification analysis response planning and response implementation and risk monitoring on the project project procurement includes all of the processes necessary to purchase or acquire products services or results needed from outside the project team in order to complete the project our last knowledge area is project stakeholder management project stakeholder management includes the processes required to identify the people groups or organizations that could impact or be impacted by the project to analyze the stakeholders expectations and their impact on the project and to develop the appropriate management strategies for effectively engaging the stakeholders in project decisions and execution now I know that the project knowledge areas could be quite tedious to memorize if you don't use some sort of strategy to help you memorize it so here is a quick phrase that matches was the first in letters the same first letters as a 10 knowledge areas again just summarizing the 10 knowledge areas again their integration scope schedule cost quality resources communications risk procurement and stakeholders and this is based on the PMBOK six edition a quick phrase that's going to help you memorize this is I saw six cards quickly rip Karos rear passenger-side the this the first letters that begins with this phrase mattress with the same letters that begins with the technology area so by memorizing this phrase it's going to help you memorize the 10th knowledge areas faster so if you want more tips just like this or if you want to learn how to get your PMP or your cap and certification in the next six weeks then be sure to check out our free course at WWE Champion comm – three and I will see you soon thank you so much

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