Engaging your Coordinated School Health Advisory Committee


and as the presentation takes place if
you have any questions please look to your far left my right there is a chat
box that is located at the bottom of the page type in any questions that you may
have and we will do our best to address them if we do don’t have an opportunity
to address them on this mini webinar we will get answers and post them on our
website or send them directly to you before we get started if you look at the
top of your menu bar there are several icons as well as terminology on the very
far right you will see an icon of a person with the hand raised if you have
a question what not question because this is a memo not a mini webinar excuse
me but if you are asked a question and you want to participate we encourage you
to participate you just click on that icon and it will raise your hand and you
can just click on it again and then it will go off for you. Today we have with
us Beth Barry but most of you know who is the
Senior Program Manager for the Alliance for a healthier generation she will be
presenting the webinar for us and we had a featured speaker Kathy Kilgore who
is director of Dining Services at Anderson School District Four. Kathy is
with us because Kathy has done some wonderful things in her district and we
sent out a request for best practices so if you have a best practice in any area
of the Wellness Policy please feel free to, uh, share that with us and you can
share it with us at [email protected] and you will see that website
at the end of the presentation. So before we get started with Beth please make
certain that everyone can hear me if you can hear me let’s test using the
icon above if you can hear me would you please raise your hand okay everyone is using the icon
wonderful thank you all so much for your participation and with that done what we
will do is you will hear a moment a brief moment of silence as I pass the
microphone off to our guest speaker Beth Barry good morning
I’m happy to be with you and we are going to be talking about actively
engaging your C Shack in your local wellness policy process and we’re gonna
have an opportunity for you to share and then we will be hearing from Kathy
Kilgore’s as Juanita mentioned okay for a quick review these are five
items that must be addressed in your local Wellness Policy and the one that
you see circled in red of course we’re talking about today is your sea shack
also you going from left to right you have to have specific goals for
nutrition promotion and education for physical activity and other school-based
health promotion activities food and beverage marketing policy needs to be in
your wellness policy you must address standards for food sold and served and
have a description of your public involvement and update policy leadership
and evaluation and our state technical assistance team for local wellness
policies is in the process of finalizing a checklist to help you make sure that
your wellness policy has the ten required components so we will be
sharing that in the very near future okay so why do we have a Shack or C
Shack of course one main reason is because the
US Department of Agriculture tells us we should do that with the healthy Healthy
hunger-free Kids Act we are required to permit participation by the general
public and the school community and there to help in the development
implementation the periodic review and update of the Wellness Policy in South
Carolina we also have the student’s health the fitness act which some of you
were around in 2005 when that was passed and that’s why in South Carolina we
refer to it as a sea shaft rather than a shack because in our state law it states
that each district shall establish and maintain a sea shack to assess plan
implement and monitor district and school health policies and programs
including development of the district Wellness Policy and one thing that I
think is really important that I run into school administrators and district
administrators frequently who do not realize that law also requires that each
district with their C Shack shall develop a school health improvement plan
to be included in the district strategic plan and that school health improvement
plan is supposed to address those things we just mentioned so it’s really
important that we know that we’re meeting not only federal but also state
requirements when we have our C shacks so who serves on the sea shot the local
Wellness Policy final rule actually tells us that the general public has to
serve and they give examples of that as being your local dietitians any
representatives from businesses and healthcare professionals community civic
leaders that are interested in children the true
education help and physical activity and although the rule does give examples of
who needs to be involved and they talk about required stakeholders they also do
give the caveat that the districts have the discretion in exactly how they
implement this requirement so that is always good to know as well that we have
that discretion okay they also say members of the school community should
serve on the C Shack and the examples they give of the school community or
parents students representatives of the school food authority your PE teachers
School help professionals that could be helped ed teachers school health
services staff social services staff school board and school administrators
so what I would like us to think about right now and as Juanita had you
practice with raising your hand this is just for participation it’s not
evaluation but if your district C Shack does include these members that are
recommended by the Healthy hunger-free Kids Act would you click on that icon
and raise your hand okay we see some hands raised that’s
great glad to see it have your members
received an orientation as to their roles and responsibilities on the sea
shot you can raise your hand if you feel like they’ve gotten an orientation and is anybody willing to share how the
orientation was handled how you recruited members for your various roles you can either type it into okay and we
have a question what if you don’t have all of those members that’s fine
these are suggested members and remember it is good to try to have someone from
each of these categories but if you don’t you can think about recruiting
them and then also the final rule does say that the district has the discretion
and actually how you implement that requirement so that’s kind of your
safety and if you could show how you document how you how you try to get them
on the committee did you have email did you meet with them personally did you
call along anybody want to share you can oh yeah we’ve got someone typing you okay it will come back and we appreciate
you typing that in and when that’s finished we’ll okay it is good to reach out with email district bullying suicide committee and
we use the people on that committee that’s great there’s no need to reinvent
the wheel if you already have a committee that’s willing to also address
wellness that works so that’s great good good good okay the role of the C Shack at a
minimum the final rule says that they should be involved in the development of
the local Wellness Policy implementing the local Wellness Policy and the
periodic review and update of the local Wellness Policy you can certainly do
more than that but that’s at a minimum and remember that the Wellness Policy
final rule also says that leadership should be someone that has the authority
and responsibility to ensure that each school complies with the policy and I
know we’ve heard loud and clearly from many of you that you don’t have that
authority so that might be something you can share with your district leadership
if you’ve been voluntold or you eagerly volunteered to be the designated person
for the Wellness Policy for your district you can say you know the USDA
says then I need to have the authority to ensure that all schools comply with
this reviewing we are going to be talking in the near future about this is
a great time to review your wellness policy I mentioned the checklist we’re
going to have to help you with that and so that is a really good activity for
your C chef also this Wellness Policy final rule
requires that you’ve got to say have a or be prepared to share how the policy
and assessments are made available to the public that’s not specifically the
role of the C shack but it would be a great thing to get their input into how
you think that should how they feel that should be shared I’m again in helping
with the assessment of your policy and then as you know every three years at a
minimum the assessment of your policy needs to determine how well it is the
schools are complying with the policy how the policy compares to a model
policy and your progress in attaining the local
Wellness Policy goals and remember we have the district Wellness Policy annual
progress report that is due each year so that is another thing that you can have
your C Shack assist with look at what you turned in last year see what you are
fully implementing what’s partially in place and help get their help with how
you want to move forward on that it will be due March 15th this year so think
about if your school board and school administrators recognize and support
your C shax role in improving and promoting promoting school help do they
seek their advice too they act on their recommendations and also do you provide
any recognition for your C shaft and the members to let them know they are
appreciated and you are glad that they are serving these are characteristics of an
effective see Shack we’ve talked about they need to have diverse representation
you need to reflect the community as well as some of those stakeholders that
were mentioned you need their buy-in and involvement they’re there to have advise
and advocate this isn’t all on you they are there to help they are there to help
you identify priority support the priorities and to help you take action
so think about the members on your team think about what you feel is working
well and we are now going to move on to our wonderful tapi Kilgore after highlight effective
meetings and tips for having effective meetings remember if you can have a
regular meeting schedule the USDA does not require a certain number of meetings
so you can decide what’s appropriate for your district be sure to have an agenda
remember email phone communications to keep them informed make sure they have
the resources they need to be effective members punctuality at your meetings
starting time in don’t time make sure it’s a supportive atmosphere where
everybody feels their voices will be heard and that you follow up after your
meetings so that they have a summary of what happened and know what your next
steps are going to be okay anybody have any questions okay everyone let’s raise our hands and
give that a thank you for doing such a wonderful job click no no let’s click on like whisky
birth we raise our hand let’s give her an applause let’s see who can figure out
how to give an applause while we wait to pass the mic off let’s let me show you
just a new feature you see the arrow that points down next to the individual
on the right click on that and give me an applause
give me that applause no applause is prepared okay if you were to click here then you
can give there you go everyone’s got it thank you and so what we’re getting
ready to do now is to pass the microphone over to Kathy before we do
that one question did come up will the slides be available to everyone we will
work to get the slides to you it may take a couple of days maybe mid next
week and we will also try to post it on our web page which is each WWWE DSC gov
and you just go down to the office of health and nutrition and click on
everything wellness and it will take you to a previous world webinar that was
done to show you how to access the any Wellness Policy tool that Beth
referenced and just to follow up on what Beth said again as it relates to having
all the members on your committee you must document that you attempted if you
can’t get them we know you can’t make people participate but you must document
especially for your AR that you made an attempt and how do we knew you made an
attempt then email there any type of Correspondence that you sent inviting
individuals to participate so now what we’re going to do you may hear a moment
of silence as we give Kathy Kilgore access to the laughs there we go test you kidding you
would you say something Cappy you Jesse you okay Kathy we’ll try that one more time
and while we’re waiting to get to to Kathy you how about now okay can you hear us Cathy
Cathy Dixie can you hear me now we can hear you Cathy can everyone else here
Cathy okay I’m sorry about that delay all right can you I will go ahead and
continue and y’all can let me know if you can’t hear me I’ll just go ahead and
start about what we’re doing in Anderson for I think really what’s probably most
exciting for us is our diversity and really making a jump start wellness
Council about something that is that you’re chosen to and something that’s
exciting to do rather than something that you have to do so it starts back in
the summer before the school year starts and principals are asked to send in
names of potential participants and those include teachers and students of
their schools as well as a parent as potential candidates and then once those
are received and we send those participants letters and the letters say
congratulations you’ve been selected to participate and I think that sets the
tone right from the beginning that it’s an honor and and something to
participate in rather than a oh shucks another committee that I’ve have to
serve on rather rather something celebratory so that gets things going
right from the beginning and then we we have a wide variety of nurses PE
teachers special ed administrators and and and so forth from from the different
levels of schools that we have then we set a set the tone by rotating where we
hold our meetings we rotate our meetings at various schools in the district and
the right from the beginning we have school
lunch and I think that kind of sets the tone to feature healthy options to
encourage students as well as staff and our administrators from all over to eat
school lunch and eat a healthy lunch and see what’s offered in different schools
so it’s something that as a food service director we have a lot of pride in and
something that we’re very proud of so it gives us a chance to to show what we
have the meetings themselves something that we’ve really focused on is
celebrating our successes and recapping our wins we something that we’ve learned
along the way that I think has really taken hold is to make sure that they get
that the participants needing and active rather than just a sit and get type of
meeting we’ve made sure that since students are involved from elementary
age up to high school that it needs to be hands-on and I think when you start
talking about wellness policies as well as some of the things that you want to
accomplish it’s not necessarily exciting for a fourth grader or so it’s important
to get them involved and I think healthy eating and nutrition including cooking
activities which is is really one of the things that we we are now including at
every meeting is some kind of nutritional activity whether it be a
taste test a new recipe that we’re doing in student nutrition or just a recipe in
general what’s tied with nutrition education I think it goes really well
with what we’re trying to accomplish with local wellness policies and it
shares and educates these folks as well and gets them a little excited and
something to look forward to as well as holds their attention so this has become
a really successful piece of our meetings gives them something to look
forward to something to give others to want to participate in something to get
them to want to look forward to and then we’ve also included a little chef hats
and t-shirts and things like that too to give others to look towards of hey maybe
I want to get involved with jumpstart the Wellness Committee and
spread that kind of culture so and as far as the student nutrition department
as you know we this is a big part of what we do and I think it’s real
important for us to to be able to share some of our successes and some of our
challenges that we have as well as some of our messaging there’s a reason why
we’re doing what we’re doing and some of our accomplishments as well so if we’re
serving legumes once a week there’s a reason for it and oh by the way you’re
some of the nutritional benefits of eating legumes for example some of the
other things that we do that I think that are real successful is that we get
input from the group and some of the pictures that are included are the color
run this is I think 2016 was probably our first color run we have district
events we talk about them in our wellness meetings as a priority what are
some things that we want to do as the different school members come and then
district support events so color runs turkey trot there’s some different
examples of events that we support there’s one a picture of one of our
cooking activities that we did those are our serious Chef Ramsay poses so I love
that shot but that’s what that is but but they look forward to that we also
like I said get them and get them really involved in and it gets them gets them
excited one of the things that I think it’s important is to celebrate wins and
solicit feedback from this group it’s important for them to feel heard and
participate in activities let them get up and moving and let them share and
what’s going to be important and in sharing the vision and when they decide
what some of the priorities are we have we literally vote about what
we’re going to make one of our priorities for the district so for
example some of the messaging this year what are some things that are going on
in their schools that we as a district want to focus on
so vaping for example came up so that’s something that we’re going to work on as
a district to talk about and message through social media for example this
year so for example that is a topic that will will go out in our district and
aligns with other wellness topics that we’ve talked about towards the end when
you talk about supporting their priorities I think that’s important for
those schools kids get a voice students get a voice teachers get a voice parents
get a voice every one as we go around the table they equally are able to share
share their ideas we that’s important as well and then the take action part is
recapping at the meetings sending out our minutes at the end and we email
those out as well as perhaps mail them out about what we did and what action
steps we took so we start the start the beginning of the meeting with here are
some successes that we’ve had here are some things that we’ve done to remind
everyone because as you know that we’re all in different school buildings and we
may not know some of the great things that are happening and then we send them
out at the end one other great thing that I just want to mention is that in
each location that we go to there are student ambassadors that are represented
that we’ve labeled them student ambassadors if you will and giving them
that title and they start the meeting out by telling us about the great things
going on related to health and wellness in their school so it gives them a
chance to share and celebrate some of their own success and and we recognize
them for that so I hope that’s a quick run-through if you will about some of
our successes and some of the things that we do but I think it’s important to
just share and make it a privilege if you will and and and support these
people as they support us and our in our mission and before we conclude the webinar
let’s give Kathy a hand applause let’s get Kathy and applause okay remember how
we give an applause right we just click on the icon and give Kathy Ann applause
wonderful Kathy thank you for sharing that information with us Kathy is the
food service director of Dining Services in Anderson for and she is our district
expert on getting your Wellness Committee up and moving and so if you
would like to contact Kathy again she’s in Anderson for and that is everywhere
and so we will make the webinar available to you to you all and if there
aren’t any more questions thank you so very much for participating in the
webinar and please remember if you have any additional questions after the
webinar you can ask your question and place it in Wellness Policy at Edie dot
SC gov that we’re going to put that on on the it pairs on the screen now
Wellness Policy at Edie dot SC dot-gov okay and we’re going to try to give you
a clickable link so just bear with us okay and so if you want to just click on
this link it will take you directly to the website to ask to place your
questions that we will within seven to ten business days we will get a response
back to you again if there aren’t any more questions thank you all for taking
time out of your busy morning have a great day and please look forward to
additional webinars to address the various components of the Wellness
Policy that Beth mentioned on her first slide also and also as we address these
items we it is based on a survey that you responded to say that this was your
needs and so we’re trying to meet your needs if any additional topics that
you’re interested in that relates to wellness please feel free to reach out
to us at the Wellness Policy at edsc gov now we featured Anderson for today I’m
sure that there are wonderful things are happening in your district please share
them with us at Wellness Policy at Edie that SC dot gov and be our featured
speaker on the next presentation thank you very much and please look forward to
the next webinar have a great day

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