Board of Education Operations Work Group and Special Meeting 7/15/19

Those of you who have not been here
before everybody has three minutes you can come up to the front here I'll time
you it'll go off at the end and we look forward to hearing from you so first up
is Tom's inin if you sit down and speak into the mic that will record you or
those folks who are watching at home thank you you got it thank you my name
is Tom Shannon I live at 1636 Adams Street both my children who are 14 and
12 go to the schools here Madison schools real briefly I just want to
support the idea that referendum anything you can do to help fuel the
interests that parents and other folks have and speeding this process and
ensuring a successful outcome in November 2020
I do happy to help with I'm a part of the Madison West community organization
and I'm their liaison to the Madison West athletic boosters association which
is also taking a role in that that's only one of the four high schools but I
think all of us would be very helpful excuse me very hopeful looking forward
to the referendum and making sure it passes thank you thanks time Jackie
Cooper hi my name is Jackie bestir Cooper I'm a
parent at West you've seen me before I'm here to speak about the facilities
proposals first off I would like to thank Chad Weezy and his staff as well
as the designers for their continued efforts on the facility proposals
however what is being proposed is not enough I would like to ask the board to
really think about what you want out of these proposals and what the community
wants and ultimately what the students need to help prepare them to graduate
from high school ready for college career and community basic fixes to for
high schools that have been neglected for decades that's what this proposal
does or do you want to do innovative changes that could be life-changing for
the next generation of students making these high schools places that will make
people want to move to this district why would a family move to Madison to attend
the Madison schools when they could choose to move to Verona or Sun Prairie
where they are literally building state-of-the-art high schools for their
community Verona approved 183 million dollars for one new high school a high
school that is over a hundred thousand square feet larger than East which is
the largest High School Madison with about the same number of students a high
school that will have a state-of-the-art Performing Arts Center a greenhouse
athletic field for practice and competition on their school grounds a
second indoor eight-lane warm water pool and they will have a website and they
have a website now that provides a community with bimonthly updates
including photos from the construction manager you're looking at a referendum
to update for high schools with a 286 million dollar price tag with over 40%
of that 121 million on capital maintenance maintenance on these
buildings that has been neglected for years I ask that you think about the
future not only for the schools but also the future Madison Verona is thinking
about the future some Prairie is thinking about the future and people who
are looking to purchase homes the same people that you are asking to fund your
referendums are going to be looking at the quality and condition of the schools
to make their choices thank you Sarah Anderson hello I want to thank
everyone that has worked very hard on all these facilities studies and
assessment and for the 2020 referendum and I am here to talk a lot about the
dollar amounts I don't know where it came from
why it's set at 286 million I think that would be a good question to answer for
the public because as Jackie said it and we don't it's not enough I mean we're
putting 73 million in the most recent proposal into West and you know 40% of
that is in capital maintenance deferred maintenance that has been neglected for
years we need to look forward and and and ask the public you know I don't know
where this this dollar came from I can obviously read of the debt service I
mean if you look at it Verona's at the top Rona's investing 3209 then you have
Sun Prairie that's at 2100 and you have Middleton that was at 866 and then you
have Madison that's on the floor at 471 I mean it's $15 and 77 cents a month we
read it right 214 dollars a year I mean what where did we come up with this and
why is it so low it's you know is that what we want to tell our community that
they're worth that our kids are worth that our students are worth this is you
know a failure from years ago that we're trying to fix and it shouldn't have ever
gotten this bad but it did so let's try to fix it we need to look at our at our
future and not put ourselves in this situation again I also would ask that if
we could try with the designers and everybody to to look at alternative
funding like if we do want this what would it cost for that because if we are
gonna keep it at 286 million let the community say you know what we're
willing to fundraise and build this but let's do it together and let's do it
now and not build something and then have to redo something in order to get
where we want it to go I think it's extremely important to give them those
options I know we want to start a camp campaign we can't do that till we know
what this referendum is and if we have those numbers and and those options I
think we could move forward the lot of community members but but we have to
have those it can't be stuck at know we can't do it now because the footings
aren't there or this isn't there and it's gonna cost us 36 million to do that
now and so I just add those those opportunities I think the community is
gonna ask about I think and I would just be great to have it ahead of time all of
our surrounding communities have done so and have stepped up and again it's it's
difficult to think that you would buy a home when you're going to raise kids in
a community that isn't you know is maybe 10% of what they're putting into their
kids they're putting 85% of what we're putting into our kids they're gonna
they're gonna look at that Thanks Thank You Edie Hughes hi my name's ed Hughes
it was interesting to look at the materials for tonight's meeting and to
see the exciting building excellence plans from four main high schools
there's a lot to talk about in those plans but I want to focus tonight on the
referendum that will have to pass in order to bring those plans to fruition if the board decides to go to referendum
in November 2020 I think it's useful to bear in mind that most voters won't pour
over those blueprints and they won't be looking at the charts of comparative
mill rates they'll be basing their vote in large
part on their confidence or their lack of confidence in the school district and
by the school district I mean the superintendent and the school board and
we expect at that point that you will have selected a new superintendent but
he or she will be new and will not have had a hand in shaping the referendum and
so to an unusual degree the confidence of the community and this board will
really be important to the potential success of the referendum now as you
know individual board members speak to a lot of different audiences you speak to
students you speak to families you speak to teachers and staff you speak to
communities of color you speak to the disability community and there are and
there are others and individual board members have their own experiences and
expertise that uniquely enable them to address particularly insan' to address
their concerns in a way that resonates with the audience and with a
well-functioning board individual board members will defer to each other both
formally and informally with respect to the particular issues with which
individual board members may have expertise now the audience for this
referendum is a particularly large one it's all the voters in Madison it's all
the property owners it's people who don't have kids in schools
it's families who have chosen to pay to send their kids to private schools and
its retirees on fixed incomes who are struggling to retain their homes and
you're going to have to convince more than half of them to vote to raise their
taxes to a not insignificant amount you may be able to tell where I'm going on
this you will have an opportunity to appoint a new board member to fill
Mary's large shoes and in a way that will complement the the wide array of
skills and expertise that you current board members currently have I would
suggest that you keep in mind the needs of the referendum when you're making
that choice and you may want to consider someone who would be able to speak
effectively to that broader audience and both broadly and narrowly in making that
selection and I wish you the best of luck on in that choice thank you Andy
Olson good evening my name is Andy Olson and
I'm here to speak to the ethics matter complaint which I was a signatory to
regarding the the referendum sounds like a great idea
you know the supporter schools in regards to direct the ethics complaint I
would just like to make a few points I said down email earlier today but you
may not have had time to read that the first thing is just in response to the
letter from Miss who's this attorney from the attorney for for chair a is
within that is an excerpt from a memo from General Counsel Bell which is not I
would point out publicly available it's not listed with the materials for this
meeting ambi height requested a copy of mr. Bell
said we've got 10 days to meet an open records request so we didn't pick up the
electronic file and attach it to an email and share it which I you know we
think that's kind of a problem in terms of transparency but he hangs a lot on
the city being a partner and then and then goes to the an addendum to the
agreement as understand that was passed at that meeting in question and my point
to you is that that meeting was not that that was not passed at the time that the
events in question happened so the the thing that was passed contained what he
says as a partnership agreement which is basically understand his scope of
services and if it wasn't passed then it wasn't in place its there when this
happened I hope that's clear and and so you know this whole business about the
partner is kind of surprising there's no understanding that there was a
partnership agreement in place with the city of Madison so it just appears to us
that the city is a vendor providing services for pay and that there is no
existing partnership agreement you might want to consider putting that in place
in the future for such things and just speaking for my own personal perspective
the reason I signed on to this was a general
about ethics from the top to the bottom of American government local to federal
level and that we need to start you know tightening things up a bit and then this
happened there were a lot of reasons to raise eyebrows and we're not asking for
anybody to be punished or fines or anything like that just that this be
addressed and fixed going forward thank you and okay and then the last speaker
is Jean Devitt all right you're good hi I'm Jean debitz I went to West High I
kind of got drawn into this by this referendum papers and stuff about West
and is my background as US I'm the chairman of mansion Hill and up a
mansion hill we've had a lot of different projects go on in terms of
MATC the edgewater cetera I'm a landlord I own a couple Blanche's on the hill the
reason I bring this up I'm very familiar with buildings one of my best friends is
Fred Moe's he couldn't make it tonight after looking at all the papers here I
feel there's a lot of wasted money actually in work does not does not need
to be done at West for instance is that first thing I think you should do since
West is a complex of series of buildings built in over a large period of time and
I've always felt that the only place to expand West if you needed to was the
football field to practice football field but my understanding you put some
fiber heating things beneath it it's not working very well right now
but the first thing I would do is make a model of the block showing the buildings
and then when they say we want the swimming pool over here you pick up that
block and see if it fits over there and if it makes logic another example I have
pages and pages of things that I don't think need to be done or could be done
better for example a Welcome Center my understanding is
is where students will come in I understand Ash Street is not the best
for handicapped except most people think West the entranceway is Regent Street
which is already handicapped it sounds like to me that the administration would
like new offices over there when I knew mister of McPike he was my great
principal and then Isis all computers at East High is that one of the things he
said to me and I asked him why are the principal's offices for the grades in
different parts of the building he said the reason why was that then we can look
after all those areas it should not be condensed in one area meaning that the
11th grade principal's office may be over the old junior high
etc I think also reading about the heating system and the plumbing systems
when they say all the pipes need to be ripped out I would like to see after the
heating system in these things I agreed that the school needs to work there's no
doubt about it I think that the maintenance is one of the things that
has not been done to the building that's gonna cost you a lot of money another
example when I was talking to people and they said cafeterias are over populated
and stuff and I said how is that done because my class was one of the largest
there I think we had roughly 2,400 students on the block I think there's
2,000 now they said well they have to use the old gym the original gym and the
cafeteria and I said why is this because you have lunch at the same hour we used
to have different lunch hours for different people this would accommodate
all the students these are small things I'm bringing up but I believe especially
the windows I remember I used to know the client occurred family and the
capital wanted to replace all the windows in the building is they pulled
them out they stripped them they found their cherry there is nothing wrong with
the windows in the older parts that I see
but all this should be analyzed piece by piece I would like to be on one of your
boards too that's it thank you for letting me talk thank you
all right that concludes public appearances tonight and we have the
approval of the minutes and then Chad and Kelly can come up and join us
and so the approve the approval of the minutes it is recommended to approve the
minutes from the operations work group meeting data January 14 2019 there's a YouTube channel there's a
YouTube channel I moved up from full of the minutes Anika your advisory vote aye
all in favor any opposed all right that passes for zero so our one topic for
this evening is our building excellence plan and long-range facilities plan
which we have had several opportunities of late to engage in and there was a
really nice set of poster boards outside actually for us to get our person
physical visual look at what some of these plans might be shaping up to I
don't know John if you have anything to kick us off or Chad if you I think I'm
right in let's go for it well it's Kate mentioned we were
frequent visitors I believe we've tabbed this version 10 or report number 10 on
that kind of this go-around so thanks again for having us we think we've got
some interesting things to review tonight we're hoping to reach closure on
some things and actually get direction to keep worth moving on others once
again Kelly and Andrew alright with me so thanks for having us I don't
need to spend a ton of time on the first two slides because we've seen them so
many times goals for our presentation our time together one we want to review
an updated draft of the long-range facilities plan draft in bold because we
still think that there are some things that probably need to be tweaked and
edited before we send it for your approval and vote hopefully at the end
of end of this month or a little bit after two really interested in we know
we all know we ran short in our last time together very interested in your
feedback relative to the community and an input plan specifically pointed
towards the 2020 referendum Kelly's going to give us a another detailed and
more detailed look at some financial product projections related to that plan
and potentially referendum or referenda that will potentially come afterwards
and we're gonna update the timeline so as a reminder these were all the
different buckets of work that we attempted to get to and drill down to
with our comprehensive plan we don't need to go through these in great detail
certainly tonight as we look towards 2020 and that's what Andrews gonna be
mentioning and Kelly will back again to our four high schools fifth high school
Capitol high and a major reinvestment when it comes to something happening
with no Eastman mundo and South Alice so we'll get into that in a little bit we
did want to spend a little bit of time debriefing some of the feedback we've
received from the board over the last month in particular at the retreat and
moves we've made within the plan to hopefully address some of the feedback
that we've heard to start we wanted to just reiterate and I she you know a
couple of our public speakers mentioned this as well what what a wonderful
opportunity this is not only just the plan and giving guidance to our team but
for sure what's possible in terms of the 2020 referendum and look forward to
continuing to work with you on this but we wanted to remind folks the purpose of
the building excellence plan and I think in a nutshell our team is hoping that
this is a guidance document that is fluid from the day we take draft off it
it's it's going to change and enrollments will change what we're
putting in the 2020 reference referendum will change and our strategic next steps
in terms of three five seven ten year planning will change and more than
anything this is a document to give us some guidance it is not a strict
implementation plan full of check boxes full of making promises that future
board members will have to either peel back and say nope I don't want what the
other board members said or or boxing them in like another plan that has very
strict implementation guidelines it's a guidance document it is a resource I'm
I'm proud of this team I don't think anything like this has ever been created
in history of this district in terms of how comprehensive this set of resources
is we've heard again and again wanting to make sure that we make equity based
decisions and can continue to consider equity based moves in the plan we've
actually pulled out in each section and highlighted where we think we've made
very explicit equity based moves and I hope you took note of that change we've
heard from a few folks wonderings and questioning around if we have a presence
in South Allis in terms of a in terms of a new site whether that is a a k12
neighborhood school or the possibility of becoming an oyster Mundo and and
having a charter presence down in that neighborhood we'd like to thank that
once we get through Andrews portion of the community impacts input strategy
that that is the exact type of thing we would be asking our community in terms
of what they need and we're ok moving the plan forward with a guideline or a
consideration knowing that we're heading to the community for the next 3-4 months
to ask that very same question and that we'll be back in January to report
exactly what we've heard from the community and then continue to work with
the school board on what's going to be in the 2020 referendum so by signing off
on our guidance document tonight or at least giving us feedback and voting
voting later on this month we know that Community Impact will be absolutely
critical through this entire thing and lastly we've heard of stress stressed
again and again that we don't think that we're addressing instructional spaces
enough through the current 2020 referendum
and we hope it even tonight on your walk in you started to see what's possible
what we believe is possible with a 70 or 75 million dollar spent through that
referendum we do think we can have you know a meaningful long lasting impact
that will change the instructional spaces at all of those sites this was
just one of the examples in terms of reimagining instructional spaces I just
wanted to call your attention to we've you know I even heard a couple of our
speakers and I mentioned again the deferred maintenance and how much
deferred maintenance has baked into this package the fact of the matter is new
lights new ceilings new floors new furniture a comfortable environment for
our students are all things we would consider to be deferred maintenance
items but can actually have a really big impact on classroom instruction a bad
flexible furniture and all of a sudden you put a glass wall between two science
classrooms and a gutted lab that all in many cases is deferred maintenance many
of these things should have been replaced years ago you can have a very
meaningful impact in terms of reimagined instructional spaces and even though
some of it is under the guise of being deferred maintenance which we all know
we need to take care of before we get to some of that stuff just to make sure our
buildings continue to function so I kind of sped through that we wanted to leave
plenty of time to have back and forth in terms of what your thoughts are with the
plan if you're comfortable with our timeline and any last minute edits we
can make before we potentially send it to bolt to vote here in a couple weeks
do we want workers well I was just gonna say do you want to pause at the in
between the financial section and this there's a couple I think there's a
couple more pages here and then we can pause so in terms of community yeah so
it here's the way this at least that our decks laid out okay we're gonna we're
gonna we're interested in some feedback billeted to the plan and then just on
the community engagement and then Andrews community agency and then we'll
close with Kelly's financials three chunks yep okay great
as long as you're okay with that yeah no I'm fine with it I think we may we may
end up tackling a couple at once so that's fine um okay so so pause now for
feedback on the plan correct all right great Ally do you have any
feedback that you want to dive in with before we get going
this is in specific on the long-range facility plan so if I think if I'm
hearing it correctly what what are our thoughts in terms of essentially
avoiding the situation winter right now what she's asking yeah so I lead we know
every budget cycles tight I can tell you in my for maintaining even newer buildings in
commercial spaces or k-12 spaces is about two dollars a square foot a year
you need to reinvest into the sites to keep them kind of treading water right
now we're about half of that in terms of what we're reinvesting just in our
operating budget and that's come through years and years of really difficult
budget decisions so I think you solve that in one of two ways you would solve
that by strategically saying we're going to start to set aside operating money
and bump it up in the budget so we don't have we don't get ourselves in this
situation again or you do it like we're doing it right now which is really
ripping the band-aid off and paying for years of underfunding the operating side
of maintaining these sites that's really it's it's one of two ways make make
strategic decisions on the operating or eventually maintenance and I would say
I'll leave that it's both no because we're digging ourselves out of such a
big hole I feel like we have to address the long-standing maintenance issues
through the referendum and in order to maintain in the future which i think is
what you're getting at we have to build just a adequate budget for it an annual
budget which in the past what did that target been Kelly do you remember I was
happy or maybe you know Chad we were using some of the tid money to add five
hundred thousand dollars a year to this conversation that's done a lot of our
playgrounds libraries that was their original kind of goal was to there was a
study and I I'm gonna get it for you Ally but Mike Barry always quoted a
specific number that we should have in the budget you know every been trying to
kind of incrementally get ourselves there but but I'll get that information
I think was 2014 and I think the number was yeah please in terms of symphonia so I
think part of ways bt1 investors Vegas knowing that at 17 it's going to be up
capped and here for stainable in the long term it's lightning being able to
that plan it's really all of that thank you thank you both for answering my
questions yeah agree in Ali if that's not in the
facilities plan as it stands we should make sure there's some section that
addresses ongoing maintenance so thank you do it that way my two properties
with the planners balance quadrant system divides people in the same
district market is separate from schools here I don't understand why it's
separate and I've read it about four times and I'm as a board member who
and as an attorney about this fight the general public is also be confused by the other issue is and this one is no
offense to administration so please don't take any offense no I know Doyle
needs work don't get me wrong but the optics of doing it you're before all the
schools are done I'm afraid he's going to send the wrong about that don't worry
about that because I truly believe that does really work yes
yeah not saying it doesn't but we have put some improvements into the building
so therefore I would I know 2:07 God finally got done I'm thrilled
we now finally have comfortable chairs in the auditorium but at the same point
I just want all of our schools done before we consider our new home yeah so
there's a very specific reason why Doyle is in the plan at this point in time and
it's a market-driven reason if we can get an offer to purchase Doyle at a
point where we can not only move central office and make money that we can put
back into schools we think that win-win exists now as the market starts to shift
as interest rates start to change it's a very good chance that if you're looking
out 10 years that those those options may not exist so we're not saying this
is happening in the short run is we don't have the time or capacity
necessarily to do it in the short run we are saying we should keep our eye on
this bulb before we lose an opportunity to make money for the district being
that this is a historic building will that affect the ability for resale
absolutely but that is already built into the market rate of this building
and whoever would make that determination
we clearly have a problem got it that's what I needed yeah laughing because I've heard that
concern from others is that alright if you just pause gonna say the same thing
yeah it's good yeah well the purpose the quadrants was not
to cause any confusion or separation or anything like that the quadrants we put
together for a couple of we thought at the time advantages so one is to take a
look at where our students are relative to where our schools are and that's
difficult to do given kind of the geographic container of existing
attendance boundaries we also recognize that looking at a community of over
250,000 residents over 27,000 students couldn't be done very easily as one big
geography so we decided to kind of carve the district up into four different
segments based on readily identifiable landmarks like east wash we can go
through and revise any of our content based on four conventional high school
attendance areas that's easy enough done is just something something that we
would need time to do do know that it would not change any of the findings or
recommendations the the dynamics that we see at play namely the four high schools
needing attention that would exist regardless of which data container or
Jia Jia graphic container you're using the separation of students and what we
call South Allis from a neighborhood school exists regardless of quadrant
analyses or the quadrant geography the same for the north side we have four
schools that are on the small side and have interesting opportunities and do
serve as community assets up there and the dynamic there and our recommendation
to explore programming particularly for early childhood and considering those
four schools as a collective resource again also not changed by the quadrant
layout so we can shift it back into conventional mode of for high schools we
would just need time to do that are you done
thank you okay just a couple of mentions because I think what I heard and then
retreat is that sometimes one of us share their opinion or their thinking
and then if nobody else does anything it almost has an agreement right and I
don't want that I don't want to completely disagree with Nikki but I
just want to offer you know another perspective and I'll start with the
quadrants because to me it was really helpful I brought you good south Ellis
which is the neighborhood that I reside which is a neighborhood excuse me the
neighborhood is often neglected by previous plans so was a it was a it was
a great view to highlight in particular that the south Ellis the the Northside
schools and upcoming growth in the West so I think also as it relates to what is
going to be marketed to the community so that's what I be more concerned is the
quadrants right now is F to me as I read is like a technical term to provide a
more deep deeper analysis I'm being more concerned to like what is the
communication to to the community yeah I don't think I don't I don't expect folks
to understand the quadrants so I think that's where like I wanted to offer this
balance I wanted to speak to a couple of things because I liked Chad what you
mentioned around the two dollars a year is the optimal for maintenance I'm
curious to like how and doesn't need to respond now but like we were given that
we might be spending five dollars because we are you know the the FIR
maintenance plus you know updates and plus whatever else what would that look
like mathematically per high school and just to kind of give an idea I don't
know was that clear what I'm trying to go so usually two dollars a year's
optimal $2 a square I'm sorry two dollars a square foot per year is the
optimal what is the calculation current based on so is when you say two dollars
is it Justin Maynard yeah right now we're just over a dollar a square foot
right yeah so the new plan what is what is that markup I guess that's what I'm
asking is it clear I can ask Mitch are you asking for like how much per square
foot we're paying to renovate the spaces yes all right I keep I keep that's yeah
I eat you to that maybe by the end of the meeting maybe Doug what happened
parameter that's simply the like this where footage of East High School
divided by 75 million dollars um my guess is it's gonna be in the
neighborhood of 100 bucks a square foot at least yeah so that is a yes so that's
the math you know yeah so it yes but typically new construction now is as
much as 250 to 350 dollars a square foot okay that's what Verona is paying for
there's rehabs usually about half of that remodel jobs um so that's just my
ballpark guessing what we're putting in Doug's saying yes so about a hundred
dollars a square foot so that's that's a different really a different calculation
because this is a completely one thing to also remember with in my in my view
one of the big benefits of the high school plan as these are our four
biggest plans and take for sure a third for more of the annual money it takes
for me to maintain schools to maintain their old infrastructure and once they
have an overhaul it would actually allow us the remaining maintenance money in my
budget to turn it and point it towards their the rest of the sites in the
district because we became good to go on the high schools for a little bit not
that we would ever want to lose track of you know maintaining our sites at
appropriate level when it comes to budgeting but the high schools would
kind of be good to go in many ways you know it Olson's starting to show its age
but we don't put a lot of money into olson because it's a relatively new site
our high schools would feel like that once they were completely
what are you gonna add I was just gonna add the additional investment start to
make the high schools more efficient too when you think about the energy loss and
the lights in the windows so they just become more efficient to run as well so
that's really help I'm trying to scaffold learning for the community and
I have a couple of other things one is of any thoughts because I know we're
doing the survey and people are already doing a lot of input but I'm curious too
a possibility of some sort of a stakeholder very targeted like focus
group to review I know you sometimes run Jen things with Shrek for example or
your spare the special ad folks so you know really targeted groups not you know
not just open to anybody like just read combinations because I'm also thinking
like people with some expertise or some different lenses that can kind of cover
some of the blind spots so yeah I'll leave that in here and then the last
thing was around a buckets of work I really appreciated how its laid out I
know some folks have also shared like the high school as a priority I agree
completely but I feel like I hear that every year there's a set up priority and
then buckets of work that gets neglected so I I am a full support of that I am
curious about maybe exploring for example the the changes to school
district boundaries because I think that has caused a little bit of confusion
what is the professional development activity I think I know intuitively what
it is and I think those are the the two ones that I feel like people can
misinterpret referencing that slide the bucket they work streams on it that's
we're aware so some of those sub boxes but maybe need a little more explanation at some point okay all right can I speak to it a
couple of those so that on up to the chair hey you okay with it yeah so on
the on the boundary side we can continue to have boundary discussions I think you
have an Android can I can certainly pass the baton here both internal boundaries
inside our district which can can be difficult sometimes if you're something
to move boundaries for certain reasons and then also are just kind of ongoing
work with the neighboring districts so those are the two buckets we speak to in
the plan but we can see if we can give you some more details there the
professional development activity I believe the main thing we want to get to
there is we're spending a lot of money for off-site professional development of
our for our adults in the district and we think there could be a win-win
scenario if we owned something that our own staff could utilize and potentially
we could run to the community okay and I can add that the the professional
development needs we have them pretty regularly we have to shop around for a
space big enough with sufficient parking and services to host those a facility
that looks good for professional development opportunities like that also
looks good for big testing advanced placement testing comes to mind we're
probably going to see not only our participation of advanced testing
increase as it has in the last few years but also the the cost per student to be
hosted at a place like Alliant is also likely to go up so keep in mind that
that one can serve two functions yeah and on the boundaries a lot of
conversation in the in the the plan itself is driven by some some case
studies so allied is an example we have kind of a funny little border both for
the city and for the school district it is the verona school district it is
Fitchburg City at city of Madison Madison schools and it's an opportunity
for us to get together across borders and really try to figure out what's the
best way to serve those students and families and similar to the spirit of
the quads when we put those together just as a thought container the idea of
our district boundaries standing the way of families
even if unintentionally was something we wanted to put aside so we called that
out as an opportunity to engage other other districts and then there's also
further west then it's kind of crazy quilt of different school districts
within our boundaries listen islands and investigating what makes the most sense
from a taxation standpoint from a services standpoint communication
transportation those kinds of things is really what we're after
to just kind of ignore those or suspend current condition and find the best
solution for those areas and lastly I just want to thank you all because I
think there is so many stones that got lift up that have been hidden in ears
fast so I really appreciate that I mean some of those things that are now being
left up I've been hearing for 10 years so I really do not want it to like wait
another 10 years for for those you know for those things to come up so I
appreciate the plan and the soundness and the explanation is thank you Chris
so and a lot of thanks I really appreciate this report to the board and
this update and all of the work you've put into it in particularly the very
lengthy list of links and resources that you provided us is invaluable for for as
Abbey Road making these decisions thank you so much for putting those all in one
place um with that said I am still struggling with the notion of this not
as an update or a report but as a strategic plan for moving forward we can
talk about it as a guidance document but when you write a plan the ideas that
you're gonna do this stuff that's in your plan and I don't feel like the
ideas in this plan have been analyzed closely enough I don't feel like their
strategic enough for us to do them with that said I fully support moving ahead
with the referendum for a for comprehensive high schools I think we
have to do that it we don't have time to put that off but I don't support this
passing this plan as a facilities plan at this point in time policy 1535
doesn't say we have to pass this plan in any specific timeframe I don't think we
have to pass this plan to pass the referendum I think we have to have a
vision for the referendum and I would really like to see us focus our efforts
on the referendum and the four high schools without passing this entire plan
and even if there's flexibility within this plan too
do things differently we're still committing ourselves to do the things
that are written in here without I think analysis and strategic thought behind
the things that are in here I'm some specific thoughts I share the concerns
about Doyle that Nicky raised I think the objects of including a you know
moving the Doyle buildings you know in particular because we feel like the
facilities aren't good enough and the parking isn't good enough our
administration is not it doesn't look good when we're we have elementary
schools with D grades and high schools that are crumbling that's where our
focus needs to be five to fifteen million dollars for this piece of
property actually isn't that much money it's gonna probably pay to move the
administration building I don't think it's gonna give us so much more to work
with and you know I suppose if the market value Falls it might make it even
harder than the administration building but I think it needs to be out of the
plan I'm concerned about pretty concretely putting the move of capital
high into the white neighborhood in this plan without actually talking to the
white neighborhood first about what it means to convert that building from an
SCR to an actual working school I think we also need to look at other options
for capital high right now East High is at about 60% of capacity I
think the projections are it will go up to 65% with growth we have a lot of
seats at East High that aren't being used and that could be another possible
location for capital high I think we need to broaden that too we have a
problem we need to solve it we need to stop paying rent let's look at our
options but let's not commit to wait and a plan and we haven't actually talked to
the white neighborhood when it comes to learning spaces not much in this plan at
all a little bit more in the PowerPoint we need to get away from jargon and
actually get strategic about what our vision is for learning down the road in
MMSD when we just talk about 21st century learning what does that mean
what does that look like what is that we actually I think need to get very
strategic about what learning will look like in MMSD in the next 2530 years and
what our spaces need to be to reflect that vision that's the kind of strategic
thinking I would actually like to see in our plan when we finally pass it the
whole section on school capacity and neighborhood schools I agree that the
lines of the quadrants don't make sense to me because as a board we're going to
have to especially for building new schools we
are going to have to make difficult decisions about school boundaries
there's no getting around it and having a plan that actually even separates
Lapham in Marquette into two different quadrants when there are paired schools
makes that really hard I would like to see a plan where we can actually work
from the plan to think about boundaries and think about innovative uses for
underutilized buildings within the the parameters of what our boundary lines
currently look like and what they might look like down the road I know those are
hard decisions and I know nobody likes to talk about boundary changes but if
we're gonna build new schools it's gonna happen I think we need stronger language
of around prioritizing our existing schools the Vanderwall report on
projected growth and the district points out that most of the growth working
experience is on the periphery where we're expecting a new building and
actually most of the infill development that's going on within the city is
something in a decreased enrollment because we're looking at more apartments
and those tend not to have families in them and at the same time if we're
putting all our money into schools on the outskirts of town that prioritized
new development we're not actually taking an equity approach I really feel
like this plan needs to talk about existing buildings and making them our
top priority there are also just some really weird
numbers getting batted about I know that enrollment at Crestwood where my kids
went to school was a hundred students higher seven or eight years ago than it
is right now and yet we're being told our current enrollment is at 96% of
capacity which doesn't make any sense to me so I'm not going you know maybe the
addition of 4k there's like a 4k classroom now that wasn't there seven or
eight years ago but that doesn't seem to account for a hundred kids so I think we
need to take a closer look at these numbers in these projections and what's
really happening I know that the Vanderwall projections for the growth in
the minim Oriole area it's just a short period of time but it's not happening
yet so let's let's be thoughtful about this I think we absolutely need to be
strategic about 4k expansion in MMSD whether that means absorbing more of
what's at private schools right now and also going fold full-day 4k and maybe
even starting 3k if we ever get funding from the state from that and what that
means for our buildings and finally the the decisions about Alice which I know
are not made in this report and I'm glad for that I'm glad we have the
flexibility to think about this going down the road
Alice Elementary serves some of our most vulnerable students right now it's one
it has one of the higher populations of black students in the district it's
crumbling it's a mess and yet I feel like the discussion of
what to do in South Alice is mostly about we need a home for nuestro mundo
and not what do we do you know in the in the actual plan we need to talk more
about what we do for our most vulnerable kids who are at Alice and you know it
could go either way either we really sink some if we're gonna build a new
charter school in South Madison for nuestro mundo we equitably need to sink
money into the existing Alice building I think to make sure the kids who are at
Alice have a good facility we have some of we have some amazing staff at Alice
who are doing incredible work and I just want to make sure that they have a
facility there that allows them to do that work you know the science room at
Alice is amazing we have a nurse at Alice who's doing some really
progressive stuff with wellness and equity and so my thought on the notion
Adela things we need to talk about the needs of both student populations
however the decision turns out you guys want to make any comments and then
forget that Chuck absolutely I just was going to give
these guys an opportunity to respond to Chris at first yeah you're up here do
you want to say anything I heard that shit John Doe but that we don't actually
don't actually want to focus on a 4k and possibly you know regain that against
you to complement the idea that the emphasis area of the render before high
school the other three specific reason for
capitalizes it visited has Alliance abilities Intuit ended both sites at
Capital I looking at wait for capital high of that it used an alternative
school there oh please think the National
School in high school go against that idea and so I think there there was a
lot of fun to be and what to think but for me the or a couple ideas he
contradicts what yeah Chris why don't you respond and
then I'd like to maybe make a I haven't spoken yet I'd like to have me a comment
and a Nico what as well so um I'll just have a really quick response to that I
apologize for confusion I think the short version of what I was saying was
that we can move forward on the referendum which right now mostly
targets are comprehensive high schools as well as the issues in South Dallas
without actually passing a plan for the entire district we wait may actually be
the best location for capital hi I'm just saying let's talk to the community
more and look at our options before we put it in a plan and pass it the
immediate quick community should have a say in the use of that building likewise
we should also be able to talk to them about the advantages possibly of moving
capital high into that building and you know we need to have meetings there to
talk about the plan and get zionists by an is the most important thing I don't think it's an either/or Ollie
it's both we need to talk to everybody but we need to make sure that the
taxpayers who are gonna fund this referendum do have some buy-in and some
say alright we're doing and where we're headed I would love to offer
Anika an opportunity to speak she's been holding patient because I in the plane but a lot of the time with like surveys
and student focus groups is that the one with people that participate are the key
before like already interesting like paying attention I guess I'm maybe a
more effective way of reaching to like non-traditional learners because
everyone's experience in schools are different like some people might spend
more time in like the art sector for like other areas of the school that
might not like been addressed by some of the students who traditionally off into
those like surveys and focus groups it's like figuring out maybe a way like
whether it just means like walking into the class and talking to students or
just being figure out a like more constructive way of like addressing all
the student body is there anything that's a really good question and we're
gonna get into exactly that topic as soon as we wrap up this mission of their
presentation we'd like to get more of your ideas so um
only maybe jump in I hear us talking about two separate things and I and I
just I want to separate them and I think it might be worthwhile separating them
formally the one is the referendum which will address our for comprehensive high
schools and potentially an Alice in Westra mundo South Madison school
elementary and so that is timely it is pressing it is a referendum that we
aspire to pass in 2020 and need to do a lot of work for there's been a lot of
really good thinking done the second thing that we're talking
about is this plan which is a living document and which really tries to frame
out all of our facilities – boundary needs and I think we're getting confused
between the two of them and I may be to some earlier comments on public
confusion around the referendum I don't think we need anything that makes this
more complicated than it already is and so I would strongly suggest that we
limit this document that we pass to what ties one to one with a referendum right
now so that we can keep our team focused on what is pressing and urgent while we
continue to explore other topics again my opinion but I just wanted to name
that confusion here and I think that we don't necessarily need to be burning
your hours on some of the exploratory questions about paired schools etc etc
where growth is going to be 15 years from now right now we need you focused
on our four schools on Capitol high right that we need a lot of focus right
there right now so I'm not sure we've benefit from these other topics so let
me just say that and and I have a few other comments I'd like to make on both
pieces but Kelly you look like you wanted to say something I just has so I
mean maybe just to start there let me start with the first topic which is the
referendum I mean you guys know I am very strongly supportive of us investing
in our schools I think Madison needs to bring our high schools into the 21st
century maybe even the 22nd century we have an incredible asset in our
community in our location and if we want to continue to attract people to the
city of Madison to be employees to work at the University to work at ethics to
grow the city we have to offer the best boldest around we just have to but
there's no option there right like we have to be the district of choice within
30 miles when we're not none of us and the entire
city starts to go a different direction right so for me this referendum is one
of the linchpins to doing that and I would go farther I think this I think
the thinking that's been done you guys have done excellent thinking I do think
that we're holding back in terms of truly if we want it like we talked about
innovation we're talking about exploring we have so many assets here that we
haven't thought that creatively about yet namely arts university facilities or
small city right like what is what does it start to look at we haven't started
talking about the Madison South campus and how that plays into all of these
facilities do we need transit hubs like I don't know I just am I'm naming that
this is a once in a lifetime opportunity we haven't done a referendum of this
nature of an investment of this nature in 50 years I think it's reasonable to
think that maybe we don't for another 50 years and if we want the impact we're
making right now to still be attractive in 30 50 years I think we need to think
a little bigger so for me I would go farther I would invest more in our high
schools including our alternative high schools I think our alternative high
schools are a huge key to the future in terms of providing differentiated
educational opportunities I think in the future it's likely we will want to
explore arts focused education or other more deeply experiencial education in a
way that different physical facilities and evils so I commend what's been done
I would use it as a foundation and keep pushing and pick one or two things that
are really truly kind of you know reflective of something that we might we
might want to shout to the rooftops about right that so that's just for me
on the referendum piece I think we're going in the right direction I think we
need to keep going let me talk about the plan so the plan
go talks about more right for so for me the quadrants are incredibly challenging
because they limit thinking around feeder pools in a way that is tough so
every one of the paired schools is in different quadrants I think and there
are a number of schools that are significantly sub capacity right now and
we have I think four schools that are sub 200 we talked about trying to make
our dollars or maintenance dollars go farther but we have a lot of small
schools and so I don't for me the the elementary plan is one that does need to
talk about boundaries it does need to talk about the number of schools we have
and think maybe again more creatively around K through eight recombining some
of our paired schools etc etc there's I think more creativity it that we need
there I don't think our enrollment support new schools in almost all cases
so but I don't think that's a pressing topic either for this year I think we
have a lot of pressing topics this year and high schools and hiring a new
superintendent are the two pressing topics and we all need to keep our eye
on that ball so I think there's a lot of exploratory learning that we're going to
get from our feedback process that we can learn and take up the elementary
question next year that's fine right there's it's an incredibly complex
we have a lot of opportunity to unlock with potentially three K or K again
alternatives etc it's not a pressing question right now for me so those would
be kind of my two big topics and very small comment that I would very much
support private private funding exploration as well just to make sure
that we've got all of our stakeholders in the city engaged and supportive we've
got a lot of support for public education in the city let's leverage it what an under set on encouraging
different people on the on the focus groups that not normally for example
before we do the referendum unease high school could we please absolute hoops
possibly visually impaired beyond the panel because it's one of the darkest
schools when I was losing my vision it was one of the darkest and most
difficult buildings get around physically and I think we can see it
from a from a standpoint that someone who doesn't have those disabilities may
not I think that's an excellent point Nikki yeah please and then Ananda and
then maybe we go first and also when we talk about the vulnerable
the South aloes we're talking about my child so I just speak to both of those
things from a first-person perspective this CD is flagged with a lot of source
of them and I will interrupt consistently as much as I can when I
hear it sometimes of that I don't think it was your intention craze or intention
of anyone but I interrupt I think that when we
talk about monoi oil we'll talk about again sisters even when I were to
delight I definitely felt you know this distrust with the schools but when we
think about hiring a really well qualified Superintendent we need to
think about like where this person's going to work and provide you know
working conditions and a bathroom that person can have actually privacy which
is something that I did not have when I worked here because of our buildings our
bathroom stalls were set up it was so that I'm just gonna give you that as an
example a lot of staff are supposed to be supporting and do support our
teachers and do support our our students and our families so I think that talking
about Doyle staff you know as different foods
than when we talk about our school stuff I think that's very problematic they do
need to provide everyone the dignified workspaces and that
includes our daughter staff especially if we are committed to continue to
recruit and hire retain staff of color
you know in in the in frustration around Monsieur moon began this over talking
about spanish-speaking families and black families that comprise Dallas
effeminacy area which mostly are my neighbors find it problematic when we
talk about this community in the way of I think also what you know she wanted
Ostrom the school who needs providing notion what they need should not be
equal to what Ellis mean Ellis needs are else's needs like Laughlin seems our lab
resilience and Chavez amis urges Chavez needs comparing them or speaking to them
on the same sense that it's not actually equality so I'm so ashamed to say that
really clearly the other I'm the one that is actually running this town
because I find it to be really important the Nostromo is actually closer to where
the building and then the building is closer to the Spanish speaking families
that live unmet south Alice in especially because in order for that
program to be successful we need at half of their population to police but native
Spanish speakers and that program has has largely benefit mostly none in
spanish-speaking families that live in it or East Side so I think it is an act
on that critical issue and that's why I'm raising and speaking to that that
building like when I'm also I was also the first of a negotiated bailout of the
contract when I was emotional independence and I was also on the board
of Romano with administration at that time I think we had we missed an
opportunity to advocate for up to plan because
the building that we are now a billion emotion is at now and on that was
supposed to be a temporary fix that temporary is now less than ten years and
has not made the issues of the community have as far as far from
geographic area and accessibility for parents so is it it's a it's a larger
comprehensive conversation that it has not certain now I don't want to talk to
you more about that and the last thing I'm not employed I again encourage
another dispersed examiner I do agree that not just quiet but just everything
else it needs to have community but and that's why I brought the targeted like
hearing from students hearing from folks that have multiple abilities hearing
from the teachers that you know they're going to be directly impacted by
whatever change I don't agree with just asking quite neighborhood alone what
they think because I think that this rule fostering the service a source of
valid we don't want those people in our
neighborhood and that is something I'm really predicting and this is one of the
reasons I ran for office and I'm really committed to each other
this type of microaggressions that often unintentionally
can I take a stab at summarizing some of what we just heard for for you and
saying it out loud we have five folks but I know Ali's not here so like let me
try and if we get it wrong just just say so I heard some alignment in terms of
discomfort and pieces of this plan or at least the comprehensiveness of this plan
in the sense that it will be directing work and I don't know what the best way
for you guys to if you heard the same thing or if you how you want to approach
that I guess let me just stop them the first one just outside of referendum
right like again let's split these two things I'm hearing a lot of alignment on
where we're going referendum wise okay I want you to get back to your summary two
things but this might help to I appreciate wanting to separate the two
apart because we've been struggling with that as well and maybe just to bring a
little historical knowledge into the room to chad's earlier point we haven't
had a long-range facilities plan ever we've had a couple of reports over
decades that were helpful bits of information but not comprehensive when
we started this journey whatever that was five years ago or so we had some big
preliminary discussions with the board about what it is that we wanted to
create and we actually made a decision not to have a big comprehensive
long-range facilities plan like an oven a more traditional sense and I know
Chris had mentioned the Austin plan as an example we actually looked at it back
around the time it was a release as a model for what we might do what we
decided at that time was to create a set of resources so that we could get
ourselves onto a referendum cycle to do the kind of exciting work that we all
want to do without ever feeling locked in to any specific projects that were
put on paper at any point in time we want
a set of really good information to make great decisions together which is what
we did right we kind of created this major resource last year when we went
and updated facilities policy it was decided by that board at that time that
we should create a facilities plan but I think again in like kind of the original
spirit of what we were tasked to do over all these years we had to make sense out
of that like what does that mean right now what does a facilities plan mean for
this district and the way we've been trying to lead so we decided to Chad's
earlier point to create more of a guidance document that had all these
resources embedded in it I suppose to guide our decision-making
but not to plan every step so I just want you to know that we can relate to
you what this discussion feels like one we've been having to like trying to make
sense about what is this plan how does it help us how does it feel constraining
actually in some ways to have this plan so we've done the very best we could do
to use it in a way that we think is potentially useful all right I think out
where we are and I'm curious if there's alignment on this at all is that and we
could make some of the updates to that existing plan based on what we heard
tonight the quadrant idea for annex is an example was a construct right we
decided to use it so as to overlay it and test some assumptions if we only
looked at it based on the feeder patterns right we might just fall into
some of the same assumptions and traps we needed to it's like it's a thought
experiment right to change the lines and think differently so we're happy to go
back and put it back into the feeder patterns may be another problem will
emerge right that's interesting we don't think so but we're fine with making some
of those adjustments if we were to approve the plan with some of those
adjustments and agha we would need you to understand that it
is truly a guidance document right it is not we think it's strategic but it
doesn't get into the level of detail right that some of these other
long-range facilitates plans do let's just was on how we designed it so you
could approve it let's say a month from now right in August but I think it
really goes into the background right it just becomes the guidance document and
now we are full into referendum mode starting in September and moving forward
I think that would be our preference to tell you the truth because we don't want
to spend a ton more time on this guidance document because that's what
this conversation is proof that that's not where our energy and interest is
right now we want to work on the referendum I think we all want to the
other option is to put the referendum first and put the this guidance document
on the back burner it stays draft right we put it on a shelf
it makes our website a whole lot better with the work we did there you go put it
on the website it's still in draft form and when we are ready maybe it's a year
from now maybe after the referendum has passed even right we come back to this
and think okay let's go big picture again where are we going next as a
school system right that might be another way to go but help us because
we're not quite sure what to do either and we want to mainly we want to support
you and making great decisions I think that putting the referendum first and
putting at the background one it shows that our website that we've thought
about the future we're still thinking about the future back to focus of the
curb referendum – it prevents the confusion on a lot of things are they
doing this other than after with this and it might stop people from having
confusion regarding some of the issues with the referendum I don't want to
create more work for anyone basically face it you guys work hard
enough as is I don't want to create more than that I just I think creating
putting something out say the referendum first and then just putting the rest on
the back burner but out there so people who want the information have the right
to get the information but that's just me I hear the appeal of
I mean so referendums are confusing and complicated so I feel like you know
whether now we move forward in a plan it I mean like there is a lot of confusion
I also think that the the giving names to buckets of work and and line streams
actually helps in the sense of the folks that say like what about my school right
right so yeah your school is part of the I mean every organization needs to have
a long term like a long strategic plan and that's what I when I hear this is
what I see that see this is a long I mean we could visually you know make
just you know different ways to say like this is actually the elevated work to
kind of highlight the referenda but I hate to to lose also this opportunity to
say we had a referendum but we also are making like this tiny on our North Star
to move towards so people are not creating resentment happening to their
school so that's my do you have a comment yeah I mean possibility and
really take you know a new majority of where we are right now is really very
thoughtful and I think it responsive to the community I think it
not only looks at the immediate community that's miles buildings but it
also look that you know the teachers who are in facilities right now that are
feeding their needs and I think being committed to reconcile like that is our
job so I think that the approach I think it's a conversation and I think that
that you know plan of being critical of it and you know thinking you know
components for work so I couldn't contain this or it in feet
Chris and pouches I'm off tonight apologize um I I personally like the
idea of putting our focus right now on the for comprehensive high schools
alternative high school programs and the South Madison solution because I think
those are the most pressing problems we face and I think those touch almost
every family and MMSD if not now down the road because almost everybody's
gonna end up in a comprehensive high school or an alternative high school
program so it's a good way to get buy-in from a wide swath of the community for a
vision that we have without passing the entire plan which I feel like could be
better and but at the same time I don't think we should put a whole lot of time
intro right now because we need to pass the referendum that's where our energy
and our focus should be um Amanda I really appreciate your challenging me on
my comments on South Madison I just wanted to add that I think I wasn't
clear enough that I think if we're gonna put money in the referendum to put a new
building in South Madison to take care of some of the needs I think the kids in
South Madison who still go to Ellis however those kids are deserve an
equally great building and so I would just accelerate the investments in the
Alice building to accompany investments in a new school so all the kids in that
neighborhood get to go to a great school that's refreshed
I she basically took what I was going to say with one exception which is I don't
want to throw out the work that you've got it's too good work to throw out and
that's not what I'm saying what I'm saying is that we still included on a
website and other parts and even this is currently I draft of what we're
considering for for the long range facilities but I think the South map
Madison especially Alistair Western mundo and the and the referendums are
the two most important things for first can we pass section one essentially but
add to it I mean it's essentially that it's it's the four high schools its Hoyt
we would need to pull forward the the Alice must remove no discussion but is
that would that be a viable path here that would make us simple without a lot
of work for you guys Rico section one is it I guess I would ask why why do we
think we need to vote because and I'm very interested in kind of and wrapping
this up I actually think the conversation rather have around the
community input plan that Andrews going to specifically say here's what we're
seeking input on here's who we think or the methodology we will think we'll use
with you guys saying that sounds a great plan tweak it this way you're you're
telling us to go get feedback at 20:20 yeah regardless of the plan so I
breaking off a chunk okay yeah I'd rather just shelve it because you're
gonna you guys are gonna vote on referendum language that's in the coming
months look at this I do like Nikki's idea of putting it on
the website yeah all right I think that's right there should be a decision
I think Ananda would love let's just clarify what we we might be deciding
we're deciding that we are not gonna vote on this in August this document
right that these guys are going to push forward with the community engagement
plan focused on Ref 2020 which we're gonna talk about next
and this document can still be posted on the website it's still service this
guidance until you when we together decide on when to come back to this
facility's plan this this one but it may not be for quite some time it might be
if after the referendum has passed right that we're not there's no urgency about
getting this finalized we have a pretty good sense of where we want to go the
energy is on getting the referendum package so before we dive into the
community engagement I just gotta make sure that there is no specific feedback
on pieces of the high school or Capitol hi mr. mundo discussion that we didn't
summarize that these guys need to take away like that's the pressing topic
right now yeah so here we were just talking right what I think we're gonna
do because we heard enough feedback on it I think will work with Andrews team
over the coming month so we won't have to fast-track it since this is gonna be
on the shelf for a little bit but take another run at instead of doing
quadrants doing attendance areas rerun all of our assumptions and
recommendations and we still keep a draft stamp on the plan but we would
update the plan on our website and share it with all of you for flack and then I
think just like you said full steam ahead to 2020 and this is continues to
be an amazing resource Wow Anand I appreciate what you would continue to
say everyone is going to want to know where am I in this plan and if I have a
second grader in an elementary school we're not calling out specifically in
2020 we need this resource on our website so families know we have a
comprehensive look at the district even though you know I don't finally anyone
in here is interested in that for three vote because we included Doyle or we
didn't in a planner but that's not what we want to talk about right now No okay
okay all right let's talk about community engagement is oli good with
that I don't know if I heard her voice Allie are you good with that approach
yeah thanks yeah you're good we gotcha all right
let's talk about community engagement all right now that we are firmly
grounded in referendum November 20 2010 some of this a little bit easier so we
know that we're not talking about input on a whole plan we know that we're
talking about gathering input and engaging our community around a November
2020 referendum so that really does help so the purpose of this is to review our
input plan check against a shared vision that we're going to create together here
and see what changes we may need to an input plan provided with an updated
version and then go do that plan sound good all right so but that's my opinion it's quite all right we're actually
going to suspend a lot of rules here on this slide so yeah so we're gonna we're
gonna do something fresh we're gonna mix this up a little bit so what I'm going
to propose is something that makes our workgroup time together look at maybe a
little bit more like a workgroup right and maybe even maybe a little bit more
like your retreat or maybe even something creative yeah why not we're
gonna we're gonna try exercising both sides of the brain today so we got a
short protocol here we're gonna start with a non verbal so each board member
has an 11 by 17 piece of paper we went big on this and a sharpie and as you're
working I'll come by with various colors of markers if you'd like to spice things
up a little bit so what we found is using this as a as a starting point kind
of gets some personal reflection together you don't have to make a
masterpiece you don't have to describe it in great
detail but the idea is just to process on your own for a few minutes after that
we'll share with each other in small groups try to get those creative juices
flowing back on the verbal side of the brain and then share out of the group
and see what our shared vision looks like so questions on that protocol
before I get us started for about 10 minutes start to finish all right our three minutes for the
first day starts now don't like it oh my gosh it's okay so what and they can take another vendor so to
finish your drawing using words once needed we're trying alright I'm sensing some of the creative
energy is finally coming to a close the invitation now and this works out pretty
well in the room because we're an even number just sitting next to the person
you're with just describe your drawing take about a minute or so maybe two per
person and just describe what it is just tell the story Ali I apologize hoping
your drawing and reflecting on your own and please contribute later please I
didn't yeah my drawing was kind of an afterthought I I would really like to
have it a team and inclusive of instructional and design folks and
students yeah visit surrounding school so it's not just us thinking about what
this is it's a wheelchair and supposed to be for also to be accessible video
audio well accessible she was explaining her
prom I really like this is Madison this is a lake and I would like I would
really love to think I also think like a broader team with students and I would
not go we're a little bit like react we're
reacting to an architect yeah but have you been to like the New Sun Prairie you
know your new Middleton like I swim in Middleton sometimes and that high school
is cemetary ones for basketball so just I just think that would be helpful to
really put it in context yeah that makes some of the surrounding
districts we hear a lot about that appreciate exactly it just will scare
people yep that kind of worried you know what
oh yeah this should be education somebody wants to know sometime with
energy the key is working on it who we're going
to play there cuz Nicky was on it and it sounds like
they're reaching out to her find out where people are so beautiful you guys
got here so I'm now the guy who has to turn off the creative and fun flowing
conversations and just ask so what came up for you
you had some time to reflect on your own you had some time to exchange some time
to verbalize so just what came up for a I'd like to hear from each of you I
liked her Kate's vision the progress of looking at the broader community and
each part I think that's very important to include all parts on that with mine
it was by the way I join I just read it but mine is more of the accessibility
like everything streamed having things online as much as possible for those who
can't get there that when there's information for the one thing we're
really really good at is having information in multiple languages which
I like and just to have as many people at the table wouldn't always be there
and think oh I can do that I can be a part when they're a lot ago am I
supposed to be there is this thing but possible or I'm working two jobs I can't
get there at 60 Thank You Nicky so I'm hearing a largely accessibility meeting
people where they are in terms of getting to understand what the plan is
for the referendum what's in it what's not thank you
and maybe just to flesh out what I had written down is when we build out our
team of folks that are kind of driving our campaign there's maybe two groups
that two or three groups to call out one is students so outside of kind of
engagement during class time in schools but
the other was least someone from Lisa's team so from the instructional design
perspective and to include visits to surrounding community schools in in that
I think you know right now we've got a set of really great ideas from our own
community and from our architects and from our staff and students and we exist
in a competitive situation right and sorry I'd love to actually go see some
of the newer schools around us and if you have recommendations of even schools
not right around us but just to see what to really be able to envision what's
possible great with a broader group of people I think I you know some of the
boards may want to participate in that but for me that's about the kind of
broader team of people supporting the referendum that would be able to
participate I'm sorry if you want to go by you also
have disability experience so I'm hearing take a look at team membership
getting some broad expertise bringing in more of the instructional side making
sure we tap students also hearing just what's what's shaking out there in the
community and what's happening out in other school districts so site visits
yep so it's like visits to see some other schools right Thank You Ally do
you want to jump in another for some external folks not to the very
term Ilona which actually logo like that for many assets that really highlight
them so what is our universal no for all of our families and also our residence
price with people that do not have children in our school and then for each
of those groups what is the target approach to each other to provide not
just an opportunity not just access to really meaningful engagement about so I
drew different circle different ways to circle the communities as only to
demonstrate in sort of the ternary approach and to highlight also that
within that targeting room there might be another level of target approach so folks with different abilities whether
or not I want to let them know so how do we look at that but not just have one
representation but how do we have to know the work incentives which is that
and ensure that you know either if folks can go to their community and bring some
elevate some information back to kind of sort of you know as we assign to that
and to create fail-safes that we don't have so let's see for doing a target
approach to mom a famil is a nut on the north side they – mom family straw up we
needs to go back and do something different you know because what what is
it that we missed why we have two families offending and not be satisfied
with you know that's not enough a greater you know what and it's only that
we have made and the staff was not the right day or not like location of what
other people and utilize and I go for me to be so there's so much wealth of
people there are actually cultural brokers that have access to the
community and utilize those individuals conferencing down making sure that that
you know that the outreach plan is actually responsive to them
looks like oh we wanted this listening session with the Latino community nor
finding people come to the space to actually help them you know have them
design the little of Y a meaningful you know something session or outreach or
medicina with the Latino community again trying to avoid the the monolithic
approach what does it look like myself they look like on an Indo west of the
muscaria he notices different folks from many different countries speaking many
different languages and dialects so I think just only honoring that
all right thank you so I'm sorry please Ananda's focus on targeted universalism
because I think a good communication plan it gets as specific as possible
about who you're talking to and what you want them to do and speaking broadly we
want people to pass a referendum but when you start to get more specific we
actually want specific communities to have different meaningful types of input
into the shape of that referendum as well as we have to talk to different
people differently about why they should support the referendum the vast majority
of voters don't have kids in the schools and I think we have to
acknowledge that while it's really important to talk to the people who are
going to use the buildings we also have to be talking to the people who may
never use these buildings but care about our community having really great
schools and so I just kind of split three different broad audiences that I
know have a lot of overlap but the first one is just a big audience of taxpayers
and voters because we need them to support this referendum we need them to
vote for it we need them to be excited about it then getting more specific
we've got our students and Families you know people more intimately tied to our
buildings and not only do we want them to support the referendum we want them
to shape the referendum so that's a different type of communications goal in
the process of getting them to shape the referendum which be really thoughtful
about families that work second and third shift families that don't speak
English we should have community meetings in like primarily in languages
that are not English we can interpret them for English if we want to but the
interpretation should be the English it should not be Spanish or Mugler nepali
and finally I think one audience we want to engage in a meaningful way is people
with expertise in some of the things we want to accomplish with a referendum
including equity sustainability so people with expertise in equity
sustainability instructional design community engagement extracurriculars
like athletics or arts bring them in to actually vet our plans the reason for
this is twofold we get a better plan and we get a group of people to go out to
the community of voters and cheer for our plan and say you know I've got
expertise in the arts and I think this plan is really great for the Arts I've
got expertise in the athletics and we're going down the right path
so hopefully that type of community engagement benefits us in multiple ways because you mentioned South Madison
Madison College plan thank you I'll take on enough but I'm a cheerleader for for
the South Madison campus one one one thing that didn't come up here yet was
that the importance of make South Madison campus salient and visually look
like the neighborhood the community just you know as we're moving into you know
the the the high schools and changing chef like what is that what does it look
like having the high schools look like Madison and the Madison students you
know you know in a yeah yeah there are yes the art you know Native Americans
are often a group that gets forgotten when we were talking about so honoring
the land that those buildings said on you know honoring you know we are in
borrow land you know making sure that that's a knowledge that our students are
being exposed you know all the time visually and through their curriculum one other thing that might be helpful in
this plan is for the first to pass that carbon referendum West is doing some
really interesting things on their roof on gardens and that had solar panels I
think we could advertise some of that and I think you'll get a lot of
community people saying I'm going to be a
part of man alright last commentary Anika and then can we move forward right thank you all right let's keep
moving all right yep absolutely so the next several slides just
introduced the the draft plan as it currently exists so our plan intends to
build awareness and knowledge of building excellence of the referendum in
particular and we're back on with Ollie to capture and reflect them the values
of the community and then use that opportunity to elevate voice to then
guide our decisions also an opportunity to generate some new ideas maybe
something we haven't seen can be introduced and in through this process
and exit to the referendum and then to also just didn't sure some good strong
support for the referendum so I thought we would only briefly go through this
this is a page and a half and I'm only going to talk about the bottom third of
the first page and the middle of the second so that is an outline of our
strategies I won't talk to talk to you about our methods or our purpose or
anything like that but our strategies are for different things
most communities will do a survey of some sort and we will do that so that's
something that's going to be available online we're pretty adept at doing a
Climate Survey for example we would make a similar strategy available but more
broadly because this does impact all our residents not just MMSD families we
would also then do one on here we refer to as open community input sessions
probably for just if you're interested you can come and talk so those two
strategies are very very common a lot of school districts do stop there we do
have a lot of experience with focus groups and we will be using that
strategy we found it very helpful in the past to seek out some of the groups or
groups within groups that we're talking about tonight find out where they're
meeting existing opportunities and we tap into those opportunities that way we
know that we're elevating that voice and we know that we're meeting people where
they are both physically and terms of access and then earlier a
comment was made that some sort of body of experts or some sort of kind of
sounding board would be would be advisable and we couldn't agree more
in this case we refer to it as recurring focus groups so these are sustained
opportunities for a core of people a relatively small group to really help us
work through some of the thorny issues and give us a broader perspective
outside of the district I will reveal that just over eight years ago I was
involved in some similar strategies and rounds of potential crowding at Kennedy
Alice Elvia and the Western window and the move to me would largely resolved
that issue for the time being but we did have a group of about we went large I
think it's pushing two dozen people what we learned there was groups that are too
large with too many meetings that are too loose in terms of exploration tend
to lose their umph they tend to lose some some of their
effectiveness over over that period of time so we're gonna try a different
model with this and do a smaller group much more assisting in succinct in terms
of role responsibilities fewer frequency of meetings those kinds of things so
trying to get at some of the things that you would raise this evening this
evening the last piece on here is just simply the timeline so this maps out a
timeline that gets the board a report on all of this public input these four
different strategies at the operations workgroup meeting in January so this
allows us to get all of our input through late November work on the
summarization and understanding of that so it can inform recommendations in
December that we would then bring to the board in January so those are the
strategies and that's the timeline and that's really all I needed to highlight
in this doc so maybe one last round for feedback just one comment for everyone
in terms of community engagement and then we can go to the financials and
oddly why don't we start with you since you didn't have an opportunity to share
previously are you there yes I am so sharing in
terms of opportunity community engage and correct any feedback from either
your individual brainstorm or your feedback from the the long-range
facilities plan community engagement and input plan mm-hm
yeah yeah I mean I think that you know we have established that voices that are
really important to us is everybody's voices of making sure that our educators
and our students our families are at the table of being heard from than our
accessing the conversation you know and where's that accomodate that means of
each individual family I think it's where we have our work cut out for us I
do I go some of what you said in terms of you know really being sure we have an
expensive relationship with our Beach I think our ability to find feedback and
to pick up on TM is really relevant and I think we've ever done the community
and part of community input is you know being modus ponens I think we have you
know an obligation to make sound decisions and while important decisions
although as motion from a phase of efficiency we have you know we're
talking about people work environments people children right now 10 years from
now and so I think our our ability to have a robust conversation and
simultaneously come to really have those strengths to find the area of the focus
to find the common ground of our community and emphasize that is you know
a exercise and in discipline thank you um so I just wanted to throw out a few
more things about community engagement first of all I would reiterate I think
in addition we've got down here we need to pull together an expert committee or
team that's external and that will both vet our plans with through the lens of
their expertise and build support for what we're trying to do I think we need
to explicitly engage pto s at all of our schools for a number of reasons you've
got a bunch of parents who are really good at raising money and building
support for projects and it's a way to especially get our elementary and middle
school parents aware the fact that these changes at the high schools will impact
their kids and they you know this is a good thing for them to get on board with
and when we're doing our focus groups and asking questions I know from going
to lots of these focus groups we tend to ask a lot of things like what are you
excited about and what really you know grips you in this plan I think we
absolutely need to ask in different ways to different groups what's missing and I
think the reason we have to ask that if I think back to the last facilities
referendum we did which was we did a lot of schools and when people you know I
think one of the things that clinched it was when we went out and asked what's
missing and it was Jefferson and the East High viateur and everybody was
worried that those were too expensive and nobody would vote for the referendum
if we put him in and actually it turned out that people were so passionate about
those two projects that they were more likely to support a more expensive
referendum because we figured out those things were missing we figured out
people wanted to support him and we added them and it worked so asking
people what's missing and asking lots of people with different lenses one thing I
think is really really important as we were through this process thank you
Thank You Kate I wrote down like having a community
referendum Navigators so folks in our community that either you know they were
there Alecto specials but none elected officials that you know can mobilize
communities can digest this information bridge as information to the many
communities in Madison whether they they have they don't have children in our
district whether they live you know in a trailer park in the south side whether
they live in the far north side on a Far West Side so you know folks that we can
identify you know in multiple ways to have this comprehensive list and kind of
share back with us to make sure like okay there's you know is there a group
that is missing that we need to make sure that we are that we have this sort
of this navigator that can digest this information and make sure that folks are
either showing up or filling out the survey or participating in a focus group
in some way shape or form so that that they can also be sort of our stewardship
folks to really like buy-in because I I think I heard Chris saying that it was
one of the pieces that really resonated to me just real quick hey diffracted
chime in on that when we did our strategic framework engagement annette
miller from equity by design who helped us design some of the facets of that
process that was the targeted part as opposed to the universal and i think it
was a highly effective process she did a kind of a final report for us with some
recommendations for how we might want to think about future engagement I'll be
sure to send that around each other team has seen it because I think it might
point at some of the the recommendations the board has made tonight
it's just transparency is always good because I want all of the community to
know when the meetings are aspect not just people who work which is hugely
important but there are people who have to plan transportation say around
childcare and work in that and so if they don't know to the last minute that
Amin is good to be there they may not have arranged babysitter's they may not
have been able to arrange a ride or a pickup and because of that they may not
be able to participate I really like the idea I think the idea of a team of some
nature has come up a couple of times tonight a broader group that I know the
internal team and so I would I would appreciate it you know the next time we
talk about seeing what the expanded team scope is and how we plan to use that
group and engage them which I think Janice and what what you're speaking to
maybe very tactically the other comment I would have on this is just if we could
get a literally a list of by month what's happening shared in one of our
monthly maybe at our monthly board meeting or something but just tack it on
I think it would be helpful to see kind of who are we speaking – who's coming it
doesn't need to have synthesized feedback etc I know that takes more time
but just kind of be able to track that progress that would be very helpful I
think this plan that Andrew and the team put together is about the kind of
initial input to get the referendum package shaped up some of what's come up
tonight is about more of those yes campaign I think thinking strategically
about how to pair the two yeah can really help us to to Ananda's point have
these kind of super users and communities that have been asked their
opinion who can then be champions once we have a plan that one naturally leads
to the other and as we invest time and hearing from both targeted and universal
individuals and communities that those are probably the exact right people to
be and champion the referendum campaign
right um so that's just maybe very tactical comment and I have a bigger
picture comment that I don't want to get into a big discussion hon but I have a
little bit of a concern about two assumptions that have been made in the
dialogue so first is we are marching towards in November 2020 though in
everything that we've been talking to we could as a group decide to vote in April
there are pros and cons I think to doing that one of the reasons to do that would
be from my perspective a we do it before anyone on the board turns over and so
there's a high degree of alignment between the people that are crafting a
plan and the people supporting it we could yep
and the other is that we would be bringing in a new superintendent with a
past referendum instead of asking that superintendent to champion a plan as was
pointed out earlier that they have had less thumb prints on and what a
fantastic way to come into a city on the back of a referendum like this with such
opportunity to impact schools and have that be kind of done and let them focus
on engaging in schools and instruction and likely many other things that
they're gonna want to focus on so it's it's I don't want to have that
discussion tonight I don't come over prepared for it and I do think we need
more people in the room um I wanted to name it because we kind of need to
change paths soon I think if we wanted to change the timeline and you guys
probably want to speak to that I have one other thing that isn't a assumption
that I want to name as well were you gonna talk about pros and cons for
November as well I mean to be honest these guys know way more about the pros
and cons I from my personal perspective there's a couple of pros to at least
talk about as a group in terms of we could pull the vote forward and not pull
pull our vote forward but not the community vote or we could pull both
forward I think it's something for folks to
think about and maybe the next discussion we can and if you guys want
to comment now I maybe you have something I'm a little worried about
other if there's any more community input and we have a time line side next
perhaps it's better for okay maybe Kelly let me let me name the other assumption
because it's relevant to the community piece here I the other thing that we
haven't spoken a lot about yet publicly is the fact that we are in our final
year of an operating to an exceed referendum for our regular operating
budget which pays our staff and runs the school district we will be faced with a
choice this year as to whether we want to offer another operating to obscene
referendum and we haven't built that into the dialogue or the feedback
process thus far we've been very focused on our capital referendum to improve and
innovate in our facilities and so I wanted to name those two assumptions
because I think we want to as we engage the city make sure that we are all
aligned on when we're voting and what we're voting on and we haven't yet had
those two discussions so I just wanted to name those two kind of maybe more
foundational things and I jumped the gun probably by one page but maybe you guys
can I just wanted project calendar for the November 2020 referendum we are kind
of on time on target for everything we had planned to be ready for the November
2020 referendum is very intentional strategy a very intentional
communication strategy such that when you we do this communication feedback
loop that Andrew just talked to you about between August and December you'll
see it up there Kate I am getting to your comments I just to make sure we're
here first and then in January you get the report
when we get the feedback on the community the goal is to be able to
respond to the feedback that means we might need to go back to the community
and ask some follow-up survey questions we might need to refocus group we might
need to pull subject matter experts back into play that's what would happen
between January and when the board ultimately votes that vote then is what
what the question is going to be on the referendum it determines the scope and
the dollar amount the latest that could happen is May 25th legally Katie your
point of board turnover we hear you loud and clear
our recommendation is that the board would probably look to the March
timeframe to vote that would get the communication plan in your hands in
January would give us time to move with the community to kind of refocus past
that base what we're hearing from them and you and then come forward for the
board to vote for us to go to referendum in March yeah it can be and so and yeah
and so I can come back to that a little bit too I just want to make sure
everyone understands then that once the that vote happens be it March or be it
may we shift to a different phase of work to Jen's point early on the only
points that we can make at that point going forward is information and facts
that's when the board in the community start take the referendum to the street
to get it passed right whether it's so that's also gives kind of more time for
that phase if if the board goes to early vote in May marching to the November
referendum if we were to move everything up earlier and you want the community to
vote vote on the long-range facility plan in April that means we would need
to shorten that community feedback phase that August to December you probably cut
you cut all of a December off and probably half of November because we'll
need or even earlier engines probably gonna say you probably cut November
off to so that we can get the communication information back to you
and you've probably cut off that ability for us to go back to the community
because you have to would have to vote for the referendum question and dollar
amount by the January regular board meeting and being the holidays in the
middle you lose a lot of time so I'm kind of that alone we don't recommend it
we write we're recommending that the board take a very serious community
engagement strategy that we do all the things that you're envisioning and then
we make sure we do it well and allow for this like second opportunity to make
sure we get it right if anything new comes out of the you know what is
missing question so that's kind of the April kind of pro and con there's also
like kind of pulling the right financing packages together there's also the
intentional strategy that we tied to the presidential election in November we
think everybody's going to be voting in November where people might stay home in
April so there's some strategy built into that as well now Ali did you need
to un jump in before I go on all right so decades second question
which is that you know it was a difficult budget season but we were able
to kind of you know get through it thanks to some wins from the state we
couldn't really talk about the board wanting to do a potential second
question which is an operating to exceed question until the state budget was
completed right there were just too many wild cards hanging out there you know we
got some surprises as it is so now that the state budget is underway and we have
a little more insight into what the future holds we can start gearing up
towards talk talking about whether the board wants to put a second question on
the referendum ballot which is another reason for me to stick towards November
2020 being that we're just we would be just starting this conversation I think
you'd want to make sure that we've got the right runway with the community
feedback on that as well so my recommendation is at the September
operation work group we start the conversation we look at some financials
and perhaps the board in their kind of August planning meeting wants to think
about what that looks like to but I think you now is the right face to start
talking about that and start to decide where the board falls and you know kind
of consensus building on it does anyone else have any commentary I guess on time
lane I mean I I yeah um Kate I really appreciate your bringing
up the operating referendum I was kind of holding back on that until we got to
the budget part of this discussion um I totally appreciate Kelly than need to
since we haven't even talked about it yet to make sure that we have adequate
time to write a good question and to get it passed I don't think this is the
meaning to do the SAC because we didn't actually notice it in the agenda but I
think we actually need to have a conversation in the operations workgroup
about what our budget process is going to look like for the coming school year
given that we don't have an operating referendum it's gonna be a really tough
budget and then if we are able to pass an operating referendum in November is
that retroactive and how do we plan for that these are questions that actually
keep me up at night so I'd love to talk about it
it's love talking about the facility's referendum it's exciting it's new stuff
but without that operating to exceed referendum we're looking at a lot of
difficult cuts and choices and programs in class size so I just want a boost but
Chrisette I just did along with Chris the 60-mile marched I was only there the
last day not all 60 miles I'm not not that's it but very very simply
pumyra Eagle floated to dissolve because the referendum didn't pass they're going
after this after this next year they will doubt exist
I grew up 10 miles from there that a lot of people say you could never happen
here the problem is is if we take advantage you don't be thoughtful and
considerate of what the people want it very well cooked I'm not trying to sound
doom and gloom but it's it's a possibility let's keep going there's
just a few financial slides in here the intent of these slides is to answer
questions that were open in May and to make sure the right foundation is laid
before we move into the community engagement phase where the majority of
our focus will be kind of after this meeting so you've already seen this
slide this is just a reminder about why now is the right time and why the scope
that we're talking about is the right scope by 2026 we will be virtually out
of debt by 2027 we will be entirely out of debt that is unheard of for a school
district of our size now is the time to start layering the debt back in and it's
what makes this affordable at this at this scale moving forward you've seen
this slide before as well this is what it looks like to layer the debt there
are always multiple structures you could build for how you want to kind of like
issue the debt and pay it off over time what you've been seeing is a very
intentional strategy that's a strategy that
off the debt early on in the front years we don't we we pay more on the principle
to pay the principle down has the benefit of lowering our interest costs
but it also has the benefit of allowing the mill rate to drop after those first
couple years which then structure structurally would allow you to layer
more referendums in if that's what the board chooses to do in 2024 and 2028
when we met in May Mary in particular asked for more details about the
analysis now this is not what I expected the level of detail board members to be
at that's not the reason why I'm sharing it with you to be clear this is this is
my job in the level of detail I get to work out I'm just going to point out to
you the that kind of the key takeaways in the structure the first red box on
towards the top is where you see the early payments of principle being larger
to help pay down the debt the second red box you see is that impact of 53 cents
increase on the mill rate due to this debt that impact is pretty much
immediate because we're making those bigger payments upfront but it starts to
fall down so the mill rate impact starts to become much smaller than the 53 cents
so that's the second piece of the structure that's important probably the
third piece to point out as you see in the green numbers we will not go to bond
for one great big huge two hundred and eighty million dollars we actually can't
spend that much money that fast and you don't want to you know go to the market
for more money than you need so we're probably looking at three separate bond
issuances just to note and we also have built into this whole analysis
assumptions on interest rates you'll see interest rates in up here four point
seven five five two point five that's two percent higher than where we're at
right now it's a very conservative interest rate to take but these bond
issuances are a good number of years out in the future and our interest rates
have been moving honest and so at this point we want to take a conservative
look at our interest rates but as the time goes on I'm hoping those interest
rates will look better and that'll bring all these costs
so just some important key points to note the second open item from the May
operation workgroup was a question of can we really afford going to referendum
in 24 28 how do we know or how can we have some assurance that that's going to
be possible for us and that we don't have to kind of stack it all into this
year or never in this graph we built to show you it's possible by the time you
get to 2024 2028 you could choose to restructure this in all kinds of
different ways the blue and the gold that you see on the left is the exact
same bar chart I just showed you a minute ago then starting in 2025 we
illustrate for you layering and 100 million dollars of potential future
referendum done you see another same strategy you pay off a lot at the
beginning and then you start to taper it off over time and then you would layer
in in 2028 potentially a third hundred million dollars referendum and on that
one you don't get the benefit of hanging it off so much you got to push it off
into the future to make it all work in this case you can do that all by just
adding another two cents to the mill rate looking at the future you know like
I said all kinds of assumptions could change between now and then on interest
rates or even on the second question that this board might be looking at in a
couple months this is simply to illustrate to you that we can do this
type of a referendum strategy if this is the direction the board wants to head in
over time not a decision that needs to be made now or today to our earlier
conversation and this slides really simple just showing to you that as was
quoted earlier you know our overall kind of mill rate and particularly the amount
of debt that we take on is well below our peers even when you layer in the two
hundred and eighty million dollars that's the red dotted box it's a little
hard to see you just get above Wisconsin heights and maybe at Cambridge and then
adding two more hundred dollar one hundred million dollar referendums out
into the future there's barely Nicks you even a little further to the left now
all things will change between now and then other school districts will go to
friend ohms different decisions will be made around the general fund overtime so
this will change but this is to illustrate to you again of where we
would be moving in comparison to our peers if you were to take on like an
every four year facility referendum strategy to keep our facilities moving
in the direction you want ahead in Oh the formatting on this side is not what
it looks like in the PDF version so I apologize for that I'll just wrap us up
real quick since we're at the end the last slide here is just our kind of
focus on keeping us on track to November 2020 we will not be voting on the
facilities plan in January so that top line has been removed via today's
meeting we come back to you formally in January with our community input we
start that process right away in August and as I heard earlier tonight we'll be
giving the board monthly updates not only on our planning but on what we're
kind of hearing thus far into the communication plan and at this point may
25 is where we have kind of set for the board to vote but as we get to the
August operation workgroup I'd love to get some confirmation from the board
then if the board wants to vote earlier and we can calendar that into March or
another time Kelly can you um can you just put this into kind of maybe you
know like easier language so we're talking about the mill rate going from X
to Y regular homeowner going from X to Y in terms of dollars so an incremental
$150 like just what what's the kind of impact we're all over the numbers totally with
me but it was all presented in the my operation workgroup as far as those
specific dollars so the 53 cents is what the impact would be for this bond
issuance assumed at two hundred and eighty million dollars that's the
incremental for those first asking now is to get a sense of the range if we're
making very conservative assumptions on the four four and a half percent
interest rate if that's really two or two-and-a-half what is what's the range
really versus sticking with a single number in people's heads right I don't
remember what the number was from yeah do six for a t-shirt Thank You Nicki
so what does that go if the interest rate is more stable does that 156 it
would go down I would have to do the actual analysis for a two percent
interest rate for you I can't answer that tonight
I just don't elebrate us on the range if we're being conservative let's let's
also have a you know whatever people can be expected so um I'm just kind of I would actually
like to see an analysis of the numbers you've presented with a potential
operate operating referendum on top of it because we're gonna be looking at
additional debt service by that and that's gonna bump the September
operation workers yeah so that's gonna be key and making decisions
I'm also this is a hard question to wrap my head around but um there's all the
comparisons to neighboring districts but Madison actually has more in common in
some ways with rural districts than our neighboring suburban districts and that
we are a high property value area like a lot of rural areas with high you know
lakefront property with declining or flat enrollments which means that we
lose in the school funding formula in ways that suburban districts do not lose
and I'm just wondering you know we make the comparisons but what do we need to
be thinking about in terms of the bigger picture of state funding in terms of
making those comparisons and are there different risks that we take and taking
on debt that our suburban neighbors don't take because they don't fall into
that boat in the funding formula that makes sense like we're losing we're
estimating 15 percent losses in equalization aid each year because of
our high tax levies because we're considered a high property wealth
district but we don't have the growth in students you add more debt on top of
that does do we are we taking in different risks than suburban districts
that have growth as well as high property value they don't know about
risks we definitely because of the funding formula and our kind of lack of
funding from the state via that formula we definitely put more burden on the
local taxpayer than other districts like us you know would traditionally do you
know with our low income levels reall population yeah we look more like I
don't know Waunakee when it comes to this school formula so I don't know
about rural but you know you're mentioned of like lakeside communities
we do stack up within the funding formula we look more like them because
we have higher property values right and traditionally those districts don't have
the low-income DLL population that we have and so this funding form is not
built for us it's more about equal than equality yep actually wouldn't mind just
expending a little bit to what the comparison question from Chris around
the slide 19 can you move a little bit to where it shows 20 20 24 28 and then
one more up yeah that one can you can you talk a little bit more about what
well word can you explain this to mean different words yes the conversation in the head in the main
operation workgroup wasn't right we cut up by not one okay right if you take on
more schools more projects we can't write even the contractor is available
in that I think you do all this work at the same time we have to kind of span
this work out over time well acknowledging that there is more work we
could ever do that I appreciate the reminder and then barb
do you mind just going to slice down please
to where the comparison I don't know who is it I'm oh sorry Kelly that one yeah
so we are comparing with many different districts including rural districts I
don't tell me like what is positive about how we're doing this because it's
it's a is an outlier or to the other districts
I don't know that positive and negative you know is kind of the the right
framing we are doing things different for one we have a fund ad that we rely
on for community services as you'll see a lot of neighboring organizations don't
so we're you know we're different and the board over time has made kind of
decisions and – how you spend your general fund so you'll see that the
general fund the gray bar is a higher percentage of the mill rate than in most
of our other districts I think there's only one district that comes close to us
and comparison so we spend our more great money more on general funds than
in other investments you know sometimes our fund 41 capital fund for example is
smaller as a percentage proportion of mill rate that has a lot to do with the
board decisions over time and the cuts we make in tough budget years so
different districts have made different decisions that make these charts look
very different but you'll see our you know our blue bar you know it's very
small because we haven't gone through some of the same big referendums that
other districts have – all these earlier question on
maintenance that blue bar capital everyone else is spending a quarter ish
ish of their regular dollars into facilities and we are not green is it
the green part it's the dark the blue on the it's like the sound of blue the blue
is what every what those comparators are spending on facilities on capital I
thought the blue was of our friend than that there's two blue is in there it's
kind of like a light blue in a dark blue if that screen might be oh I see I may
need a tutoring happy to provide it at any time I'm hearing a desire to bring
these two discussions together with respect to the operating to exceed as
well as capital and give us a more color maybe in terms of impact forces and I
appreciate you bringing up Kelly about what we discussed ma cuz I remember as
another member you've been it up and it made total sense but I feel like when we
talk about the facilities plan and the referendum we I feel like I every wants
the woggels in the back and I said okay this is why we're doing what them out
there like that's the answer to a lot of people's questions like what how do we
come up with this money because there is enough capacity there is only enough
capacity to hire folks to do the work like you know so there is a strategy
today like how do we actually tell this the strategy story that's what it comes
up for me so thank you for that I'm so Kelly I appreciate your questions
about the rural-urban comparison I brought up and the reason I brought it
up is because it actually if you look at rural Wisconsin you've got a lot of
districts that have high property values and also have crippling poverty because
rural properties are like a real serious thing right now and a lot of them have
had a hard time passing referenda as a result of that and so I think as much as
it's nice to look at the surrounding suburban districts and say we want
everything we have we also have to be realistic about the fact that we have a
really different population and funding base in Madison and we have to be like I
think honest with ourselves about that fact so that's why I brought it up I
agree completely we're gonna do it we're gonna put the facilities plan on the
Shelf we will make those updates yeah toast nuts so that it's still guidance
but not voted on and I think we've got some really good feedback on the
community engagement we'll get back to you on what that plan looks like
good thanks team good job all right motion to adjourn so I could I need got
your advisory vote all in favor aye any opposed all right we are adjourned
we'll take five minutes and then we'll reconvene agenda up here if I can alright okay so
I'm gonna call our next meeting to order this is a special Board of Education
meeting in open session workshop so we do not have any and public appearances
at the beginning of this we have two topics tonight and the first is a
discussion item on board ethics and the second is on the budgetary reserve that
we voted on at the last the last overall board meeting so I I'm hoping that this
will be relatively quick it might be let me pause hi Aldi all right we are we are
in session at this point for our special meeting and I think I'm gonna maybe just
give a little bit of background on the ethics discussion we're about to have
and then Matt is gonna join us to answer any questions I think the goal of this
discussion is to align on as a group what if any further action is required
on this topic based on both our discussion as well as the findings of
outside counsel so by way of background I mean this is this is was a in reaction
to a complaint that was that was raised around Gloria's participation in our SRO
discussions and voting and though that discussion has been going on for I guess
almost two years since I've been on the board Gloria had originally chosen to
not participate as a result of her role overseeing the police and fire
Commission at this city as a part of her role as a deputy mayor as a result of
the mayoral election this spring her role changed at the city and she
therefore changed her participation in that discussion and in
and so this this this issue I guess came up as a result of that change and she
which i think is a commendable for her she's hired an outside counsel to kind
of form their own opinion which is in which is in the the document shared for
this for this discussion so we've all had a chance to review that and Matt I
believe you've had a chance to also speak with that attorney around this
opinion that was that was raised so so look I mean this is our role right this
is a vista policy we made for ourselves nobody else has influence over how we
want to govern ourselves and so this is our opportunity to i think have a good
and open discussion around how what our expectation is of ourselves as a board
and and then the goal is to close this out and ensure that we kind of leave
here aligned on an on an outcome so i don't know if anyone has any discussion
questions comments anon death oh just for the record lori
arrays have sought outside counsel at her own expenses correct nikki only
suggestion would be and it doesn't directly affect as i've read the
partnership at the contract agreements six times as an attorney and they're not
the world's clearest in certain parts i think the best way to handle it would be
to possibly discuss looking at the policy to make your clearer at the
future mmm i think that would be the best way to handle the situation in law
we look at it in the light that is the most favorable to the defendant so if we
look at the evidence in that light in an appeal and in those cases and in this
situation we can't change the policy we have if it is that big not if it's clear please we got too many lawyers so please
do but very very simply i think the best way to handle it is to make our
procedures clearer and that way we can avoid problems in
the future and I don't think we can go back and punish of what for something
that wasn't clear to begin with hmm I think that's a really interesting idea
Nikki I mean in in my read of this the the goal of our policy and my read of it
is to prevent board members from participating in decisions from which
they would personally benefit it's the reason that Ollie excused herself
because there's a financial incentive to make a certain decision and I think our
policy could be clear that that's really the goal but and certainly the outside
council found here that in Inglourious role as you know at grants administrator
in the development piece of the city I think that I'm messing up the title but
that there is no conflict of interest there's no personal gain here it's
incredibly clear that there's no that there's no violation of our ethics
policy also I'd like to try to get vendor defined better and it's an
interesting and partnership to find better just in the future because
frankly I had that what I was dreading the Simpson story what constituted a
partnership what didn't and it wasn't the world's clearest him any of their
comments I I am curious about because I'm
reflecting on my own conflicts because I serve in a mass on college board which
is a volunteer position so financially I don't benefit but the organization
that I have fiduciary duties to would financially benefit so I am with Nicky a
hundred percent to kind of look at the language to identify those things and to
also color clarified the extent of the financial implication and I think that's
a good next step I would like to keep this discussion really focused on maybe
this specific topic just partly because it's agendize and partly because I want
probably know know your good movie but I think it's it's a good outcome of this
discussion okay so I'm gonna say this I'm I appreciate oh yeah go ahead yep go
for it oh yeah did we we need this conversation to resolve in all of us
agreeing that this matter is closed or not closed that is it there is no vote
there is no motion it is this is an opportunity for board members to ask
questions about this particular issue that was raised but it is not a broad
ethics discussion about our policy and how to change it if we want to I think we just yep that's exactly what
we need to hear Ali is are you we basically have to it we have either
accept the findings of this outside Council that there was no ethics
complaint or take a different path okay me as well I think that discussion is
closed Thank You Ali thank you Matt and we can during our
August discussion I think re-raise kind of if we as a group want to clarify the
policy overall that's probably the right time to raise that and agenda is that
correct yep okay in addition to clarifying the policy I think just
making sure we all thoroughly understand the policy is a new board member that
would be really helpful to me to not just discuss in an individual onboarding
session but actually discuss as a group okay all right let's move on to our
budget discussion Kelly maybe we can do this quickly as well it's best to start
with how this meeting was agendize because it should be also pretty tight
and pretty quick this is not a budget discussion as much as I am looking for
direction from the board regarding the 185 thousand dollars that was cut
through board member amendments to the budget in the June June 24th board
meeting and put into a reserve so we're at the point in our budgeting process we
want to take the 185 thousand dollars that's in reserve and put it towards an
expenditure okay so I'm looking for your direction
tonight there's a motion for Kate to read when you're ready to tell me to do
such there's a crop a couple options on the table just lay them all out one the
one hundred and eighty five thousand dollars could be restored to the
original cuts that came out of came out of the budget if the board wanted to go
in that direction as a reminder that was a hundred thousand dollars for the
special education transition project and eighty five thousand dollars which was a
1.0 FTE for the special education kind of the leap of programming so those were
the two things that were cut in the June 24th budget I removed the funding and it
is now sitting in a reserve bucket I'm looking for your direction tonight to
either restore it to those particular programs one to a second option would be
to use it to fund a current budget gap that came out of the state budget so in
order to fund kind of the eavers administration moves they remove two
hundred and fifty thousand dollars that we were planning on for the ninth grade
computer device that's partially what funds our tech plan that would be an
option if not I will be working to solve that budget hole between now and October
by the time we get to October I'll let you know how we held that there's still
multiple moving parts and so we'll be using those to help help resolve that
and three you put it towards compensation at the time of the board
meeting that was a decision that was not yet made but I know that that's
something that's on individual board members Minds so we've wrote we've
written the motion such that that funding would go towards compensation
it's kind of our ongoing assumption I just want to be clear that doesn't that
doesn't have to be where it goes hmm and to our earlier discussion if we do
end up voting on this motion this would be a motion that all ii would not vote
on since you're not in the room Ollie just to say that kind of
yeah what is our current gap on compensation a son then you people poor
people and the not full special ads everything it back to son make sure that
I understand so we have okay do you want to repeat if this is speculative but have we seen
any movement on the part of outside groups to legally challenge the
additional the line-item veto and the additional funding that we're putting
into compensation they came through the line-item veto like are we fairly
certain we're gonna get this money we're fairly certain we're gonna get the money
there's nothing from like our lobbyist groups or even anyone that we work with
that would you know all the other districts are moving as this being or
funding which means two votes plus veto plus then referendum so the chance of it
getting there is another year and a half to two years I tend to agree with Olli
here that given that we did get incremental dollars that we put into
compensation from the budget that we weren't expecting significant
incremental dollars right to the tune of a percent ish of base wage that this
money which was originally reserved to try to incrementally add to B's wage
that that we didn't feel comfortable with I would prefer to use this for
either the original intent or to plug a hole created at that same budget that's
the da ting to compensation we also don't have a lot of votes sitting around
the table tonight and so you know we did we did vote just a couple of weeks ago
kind of in the spirit of putting this tourist compensation but that said we
got two million more dollars from the states and we were expecting to put into
compensations so I would I would allocate this towards wanted together I
would argue to put it towards compensation we did tell people on June
24th that that's what we were going to do as tempting as it is to put in
special education which is my thing what I find the most important but I have to
go with I made which is that if there would be
any return then we would put it towards compensation and I feel that we need to
do that to hold we have accountability and trust problems sometimes and I don't
want to create because I know what that can cause that's why I would put it for
it to that but that's my point of view yeah I fully support me in this towards
compensation I think it's the best use of the money it is recommended that the
Board of Education approved transferring one hundred and eighty five thousand
dollars from fun ten budgetary reserved to fund ten total staff compensation
within the June 24th 2019 board approved preliminary budget I move second I Niko
your advisory vote all in favor aye any opposed all right that passes for
zero do I have a motion to adjourn motion to adjourn I second anika your
advisory vote all in favor say aye all right we are adjourned

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