Board of Education Meeting: 07/23/2018


[RACZAK] The time is now 7:00pm and I’m reconvening to open session and calling to order the regular Board of Education meeting for
Indian Prairie School District 204 for Monday July 23rd 2018 Jackie can you call the roll please [JACKIE] Miss Piehl
[PIEHL] Here [JACKIE] Mr. Karubas
[KARUBAS] Here [JACKIE] Miss Price
[PRICE] Here [JACKIE] Mr. Raczak
[RACZAK] Here [JACKIE] Miss Demming
[DEMMING] Here [JACKIE ] Mr. Rising
[RISING] Here [JACKIE] Miss Donahue [RACZAK] We do have a quorum Mr. Karubas
can you lead us in the Pledge [PLEDGE OF ALLEGIANCE] [RACZAK] Today is one of those special days
with exactly at 7:05pm we special days with exactly at 7:05 we need to have a budget hearing we still have some time so I’m going to move to the board salutes we just have a few Mrs. Piehl can begin [PIEHL] The board salutes the Expanding Learning Opportunities consortium known as eLo which was recognized recently by
district administration as a district of distinction the consortium includes District 204
Naperville district 203 and district 200 on behalf of the district’s eLo staff submitted the award-winning application titled breaking down silos three districts joining forces to expand learning opportunities for high school students congressional congratulations to all involved [PRICE] The board salutes the district 204 STEPS athletes and coaches who have been busy at competitions recently several athletes
participated in the inaugural Unified Cup held here in Chicago
including Ryan McDonough, Grant Collins and Mark Jerabek
coaches for the team were Blake Cline and Kim Pehlke also this is very exciting
Grace Siebold participated in the Special Olympics USA Games held in Seattle Grace earned gold medals in the 200 individual medley and the 400 medley relay where she swam the butterfly leg she also received an invitation to tryout for the
U.S. Paralympics team for the games in Australia in 2019 and was offered a spot on the US team for the world games in
Abu Dhabi next March so that’s incredible lastly our Special Olympic athletes
has received a tremendous amount of press recently including Ryan mcDonough being interviewed on ABC 7 congratulations to all the athletes and coaches [DEMMING] The board salutes Neuqua Valley’s Michael Porro who was awarded a National Merit Scholarship from the National Merit Scholarship Corporation sponsored by Purdue University Colleges select their scholarship winners
from among the finalists in the National Merit Scholarship Program college sponsored awards provide between
$500 and $2,000 annually for up to four years of undergraduate study Michael will major in aerospace engineering congratulations Michael [RACZAK] Ithink we have 45 seconds of awkward silence [RACZAK] The time is now 7:05pm and I’m calling to order our budget hearing for our 2019 budget [RACZAK] While we’re waiting we have not received any feedback or comments from the public on our budget hearing [RACZAK] No one has signed up no one signed up to speak today for that [RACZAK] You didn’t receive any public comments there’s none today Mr. Strang [RACZAK] Did we receive any public comments
[JAY] No sir no we did not good evening board members tonight
is the final step in the budget process a process that began last January when
we started providing the Board of Education with forecasts on what our finances would look like both our revenues and expenditures this budget hearing is the second from final step in
the process later and tonight’s agenda I’ll ask for the Board of Education to vote to approve this budget and then it will become our spending plan we’ll go over the budget highlights will talk about the operating and non-operating funds and our next steps one thing that I want to state is that we’re passing the budget earlier than we have in the past this is July 23rd historically we passed it in September the state still has not finalized what we’re gonna receive in an evidence-based funding and I expect that it’ll be more than what we’ve got budgeted next year I’m gonna suggest that we go
back to the September timeline so that we have a more solid number on our budgets first off is that we received the certificate of excellence for fiscal year 2017 that award is given to school districts for how they report their finances that their finances are reported in a accurate
and truthful and transparent manner which is available for all parties to see the irony of it is you can run a terrible budget and be over-budget and if you report it accurately that you’ve got a terrible budget you can receive this award we fortunately we run a great budget
it’s a balanced budget the board’s all aware what’s happening with our budget and so in addition to that we report it
with transparency so we receive this again for fiscal year 2017 and I think
now this has been close to a dozen years that we’ve received the certificate of
excellence from ASBO international I wanted to show you some historical information
first up is our revenue by source and you can see that local sources followed by state sources and then federal sources are our primary sources of increase in revenue the
purple which is our local sources has increased I’m going to point out fiscal year 2018 it actually looks like our revenue dropped that year which was the
fiscal year which just ended if we had stayed under the old funding model the
general state aid funding model it would have dropped and that’s what we budgeted
last year was the general state aid funding model because the evidence-based funding formula hadn’t been passed yet that was passed after our budget so when you look at fiscal year 2019
what you’ll notice is that both our local and our state revenue increased
which is a good thing for the school district I anticipate that that will happen again in fiscal year 2020 revenue by fund you can see from 2018 what was budgeted and what is budgeted for
fiscal year 2019 in the gold we’re actually budgeting more into the
education fund and that’s because we have
the availability to do that now with the Consumer Price Index going up
and property values going up we’ve not maxed out on our limiting rate
in the education fund where we’re well below the $4 so we’re able to put the
money in the fund where we need it and you can see that in operations and
maintenance and in debt services the next two funds were actually pulling in just a little bit less money in both of those funds than we did in fiscal year 2018 when the economy wasn’t going so well on
property values of dropping we couldn’t levy all of the money into the education
fund like we needed to and in May April we came to the board and asked for transfers of funds from temporary
loans from funds to the education fund now that that’s reversing
you know it’s very possible and I anticipate that very likely that we won’t need to loan any funds into the education fund this year so that’s a positive product of the economy
turning around for us our revenues have gone up and so have our expenditures and you can see that the education fund is our greatest
expenditure that’s where we pay for the salaries of all of our staff that’s fund 10
that’s where we pay for the operating funds of the schools so when they’re
buying textbooks or paper or markers or whatever that’s the fund that really
supports the classrooms the next highest
fund is our debt services fund and if you look at fiscal year 2018
it’s kind of a pea green color there you can see that debt services is a
little larger than the other years and it’s a little larger because we paid off
our ten million dollars in debt certificates that was a good thing it’s a plan that the board
had for ten years to pay those off and we we did pay those off so that’s great if you look at the rest of the years we’re pretty stable with the same debt service schedule which is around 27 or 28 million dollars but there’s a little larger blip in 2018 because we
paid those debt certificates off the next largest is the blue which is
operations and maintenance followed by transportation working cash and tort is very small and we do not have a fire prevention and life safety fund so there’s nothing that shows up in that area what you see also happening with the economy changing is that our tax rate is starting to fall that’s not to say that we’re not going to levy additional funds and taxes what that says is that our property values are increasing much higher than the Consumer Price Index which is what we can levy in new money and when that happens the tax rate drops when the tax rate it’s increasing
like it did in 2012 2013 and 2014 that’s when I usually get the calls in the spring
and homeowners are receiving their tax bills they’re saying hey I see my tax rate is really increased for the school district same happens with the fire department and the police department and the Park District we just happen to be the largest taxing body in the area but now that the economy is better and the tax rates falling this spring I didn’t receive any phone calls even though we increased taxes by two point one percent through our our levy so that’s another positive trend property values are going up by 5% consumer price index is gonna by two point one percent folks are selling their houses for more the value of their houses are worth more there may be more comfortable and paying a little bit more to the school system to keep us running so our fiscal year 2019 budget for our operating funds is exactly what we showed you in June nothing has changed with that education fund is our largest with total revenues of $286,798,395 our operations and maintenance is at $28,670,031 followed by transportation $16,961,038 and then IMRF, working cash, and tort our smallest our total revenue for fiscal year 2019 and operating funds was $340,906,917 and I would anticipate that we’re probably gonna pick up about $3 million more through the evidence-based funding model and I’m really anxious to see the state comes through with that that will be interesting our expenditures again education is two hundred and eighty three 576 nine twelve operations and maintenance is twenty nine million seven hundred eighty one 194 transportation is 18 million three hundred and twenty two eight forty and I’ll point out and both of those funds that we are spending more than bringing in in those funds and that’s a good thing we can spend down those fund balances because when the economy was poor and we needed the levy our money we
were living it into those funds and now we can we can draw those down and put
the money into the education fund so that’s a good thing IMRF, working cash and tort really not much that we’re levying in to those funds and our total at the end of the year we’ll our excess will be $1,247,261 our fund balances the percent of
our expenditures will still be above 30% 30.31% percent it may be closer
to 31% but that’s where we’ve been since Dave Holm was doing this fifteen years ago we’ve always hovered around 30 31 32 percent in our fund balances and that’s a good place to be it’d be nice if we were larger than that had fund balances larger than that we could get some things done but we’ve been able to hold our own as a school district and as
efficiently as we operate to be able to do that really says something that means
we’re really watching our dollars and spending them wisely so the highlights all of our salaries and benefits
expenses have been updated we went through the teachers negotiations and
are continuing with the negotiations but the salary and benefits have been
updated our custodial and maintenance contract which was recently awarded has
been updated I talked about the fund balance I talked about our fund balance
as a percent of our expenditures our categorical payments in this budget like
the fiscal year 2018 budget are prorated about 92 percent depending upon which
one of the categories you’re looking at over the aggregates about 92 percent and
that’s holding pretty stable as of now for fiscal year 18 we received three of
four categorical payments Mr. Karubas asked a question about how our categoricals were coming in and when I looked it up to respond to his request I had noticed
that they’re expecting to pay us in the next two days so we’ll keep our eyes up
for our fourth categorical for fiscal year 2018 so that happens I can hope and
I think pretty positively that will receive all four categoricals for fiscal
year 2019 our debt services this is the
loan that we’re paying back for the construction of all of our schools I’ve
talked to you all several times about that several several years ago we
leveled off our debt service schedule so that our our amount that we’re letting
every December to pay off our schools is about the same thing and it’s about 27
or 28 million dollars and the reason for that is so that you know the tax bill
when it hits the homeowners is jumping and dropping dependent upon what bond
payment is due that particular year so you can see it’s pretty flat until we
reach fiscal year 27 when we’ve just got over just over 15 million dollars of
buildings to pay off at that particular point in time when that happens our tax
rate will drop substantially and there might be some opportunities for the
district to think about doing some things our fiscal year 2019 budget for
the non operating funds which is our debt service and our capital projects
you can see that we’re gonna levy this December $27,026,271
so when I come to you and you approve the levy there’s two levies
there’s the operating levy and the bond levy and that’s the amount of money that
we’ll be asking our taxpayers to pay for those buildings that I just showed you
on the blue bar chart we’ll pay off roughly $26,429,619
you can see that we’ve got a projected ending fund balance and debt
services of $10,117,479 that’s as of June 30th we make our bond
payments in two installments one on December 30th and one on June 3rd just
before June 30th so that’ll be much lower in December it’ll probably be
closer to a million or two million dolloars that’s remaining in that until
do the levy our capital projects our beginning fund balance of $6,482,961
we’re expecting about $805,000 in developer contributions so
that will add to that we’ve got some expenditures in capital outlay where we
still have some money remaining for air conditioning and Mr. DePaul will be working on that
and so we’re looking at a final balance and our projected ending
fund balance of $494,997,961 just two weeks ago we
received the second installment of our payment of our country lakes property
if you recall we sold that to the Naperville Park District for $1,850,000
to come in two installments both of those installments the one a year ago
and the one just a couple of weeks ago will be deposited in the capital
projects and we still have the second half of our 25 acres to MI Homes that will be deposited in there so I expect that our
capital projects funds will continue to increase and that’s going to be an
opportunity for us to get some maintenance done to get some safety and security completed to continue to work on the elementary air conditioning of
classrooms and Mr. DePaul and I at the direction of the superintendent are
working on a plan to address some of our deferred maintenance needs we spoke just last week and I started our prioritization of that work we’re gonna really focus in on our building envelopes which is our roof our masonry and our HVAC systems those are the core systems that protect the building so our first effort in working at some of the deferred maintenance are gonna be in those areas and then the carpet the
drywall the ceiling tiles the more of the aesthetics are going to be further
down our list and trying to tackle that so the total ending fund balance
and those we’re hoping to be around 15 $15,155,444 it could be more because our developers are really starting to kick into gear with the sale of wagner farms if that
construction kicks off more than we anticipated in the next few years we’ll start to receive contributions from Wagner farms which will also go in here so it’s it’s really a positive place that we’re being we paid off those debts certificates we’ve sold that property and now we’ve got some funds that are available for some of the needs around the district capital projects funds have to be used in the area of capital projects they have to be used for our buildings our facilities our
drywall or masonry or concrete our parking lots so we’ll be coming to the
board with a plan to address some of that the next steps are later in tonight’s agenda I’ll step to the podium and ask the board to approve this is our spending plan it’s the same plan that
you saw in the tentative budget the budget has been on display since since
the day after our June board meeting and we’ve received no comments we’ve got
both our auditors in internal and external auditors in and I met with
them several times and they’ve given us some good feedback and we’re going to be
meeting with the internal auditors in the next week because they’ve already
got some thoughts on ways that we can do some things differently with our
procurement cards and our Student Activity accounts so that’s been a good
thing and we’re gonna bring both of those groups to the Board of Education
this winter so you can hear from both of them and then believe it or not we’ll
start working on a forecast here shortly for fiscal year 2020 and I for the new
cabinet members we start working on that in November and December and by January if they have needs they got to tell me about it because I got a plug that stuff in or you know they wait till March or April it’s little late to put it in the budget
so with that board members I’ll take any questions [RACZAK] Questions or comments [PIEHL] I had a question so there’s this the
tariffs that are going on are they gonna affect or they are you aware of any like
building supplies and no maintenance needs [JAY] That’s a great question I’ve not
heard of anything yet and I would expect that you know we
would start to see something with steel if we had any major construction going
on but our paper bid which you’re going to approve in the consent agenda was up
substantially and fuel prices and tariffs were one of the reasons why
both vendors said that the paper prices are up so it’s the first that we
had heard of that so that’s a good question [RACZAK] Other Hearing none the chair can call the meeting to order but I need a motion to adjourn the budget hearing
do I have a emotion [RISING] So moved
[RACZAK] I have a motion do I have a second [DEMMING] Second
[RACZAK] Motion and a second Jackie call the roll [JACKIE ] Mr. Rising
[RISING] Aye [JACKIE] Miss Demming
[DEMMING] Aye [JACKIE] Mr. Raczak
[RACZAK] Aye [JACKIE] Miss Price
[PRICE] Aye [JACKIE] Mr. Karubas
[KARUBAS] Yes [JACKIE] Miss Piehl
[PIEHL] Aye [RACZAK] It’s now time for public comment for non agenda items if you’re here to speak to an agenda item that comment will be taken immediately prior to that item 30 minutes is allowed for public comment and each person is limited to three minutes when addressing the board we ask that you respect the confidentiality and safety of our students and school district personnel
we also ask that those addressing the board be cognizant
that this is an open meeting and is available to all age groups and as such
ask that you consider who the audience members are this evening and keep
comments age-appropriate public comments represent the voice in the opinion of the speaker
there will be no feedback from board members during the meeting but follow-up
will be provided by an administrator as appropriate and our speaker is Sally Glavin [SALLY] I’d like to first acknowledge the
work put forth by the administration regarding the upcoming year district
budget I mean it’s never an easy process and trying to follow the moving target
set forth by the state does not help so far it’s a pleasant surprise that maybe
the state will provide much-needed funding for education as a whole and in
particular to district 204 time will tell and no doubt we can use the funding
but where those funds are allocated is of utmost importance to the educational
success of our students as such it is imperative that the issue of wait for it
oversized classrooms be addressed in a workable viable solution be implemented
to avoid the continuous large class sizes that have become a way of life in
this district to the detriment of many students it would be tragic if once
again the school year begins with too many children crammed in classrooms and
as such are forced to begin the new year in a sub higher educational environment
at the very least the districts should commit to following the teacher contract
has recently approved that means that if classes grow go over the agreed to class
sizes a new class is added right away no more acting like a new class can’t be
added after Labor Day there’s nothing in the contract that states classes can’t
be added after Labor Day and quite frankly such an arbitrary deadline
subjects students to a very long school day in a difficult environment which
makes for a very long school year for all parents teachers and kids while I’m
shocked and saddened that class sizes were not reduced in this contract at the
very least there should never be elementary schools with classes over 29
or 31 during the upcoming school year a touch of common sense also needs to be
applied to middle and high school while the contract allows for large
classes per subject if one section brings down the overall average it
shouldn’t take me pointing out that a high school math class of 42 means
limited learning is going on in that one section for goodness sakes add the
teacher it’s hard to argue that additional funds teachers can’t be added
especially if the state provides additional funding I understand that the
current budget as prepared does not take into account the priorities of Engage 204
but the community Edict of wanting smaller class sizes should no
longer be pushed down the road it’s not a new issue and smaller classes are just
good policy some attempt at addressing this issue should appear in the upcoming
school year otherwise we will continue to borrow against our students education
to the long-term detriment of the kids in the district yes the building repairs
are important but it’s often but as but as has been stated often this is a
people business and I would further define that to this as a child centered
educational business and while no one advocates unsafe buildings or leaky
roofs likewise no one should be okay with year after year shoving more and
more bodies in a classroom for a difficult educational experience just to
avoid the cost of a teacher if the boiler goes out it has to be fixed we
don’t tell the students to just wear a sweater likewise a forty one students
enroll in an AP chem an additional section needs to be added it should
never be okay to have more students in one room than the curriculum dictates or
worse selectively tell students that they are not allowed to take the class yep
this is the way the district has dealt with the education part of the students
for too long it’s not in the kids best interest and it needs to be addressed
now rather than later and I hope this will finally happen in 204 thank you [RACZAK] We now move to our consent agenda and super superintendent report we’ll begin with the superintendent report [SULLIVAN] So I wanted to start out tonight
by big begging a bit about our students the middle school students that you see
on the screen behind me are members of our middle school tech squad who
presented at the International Society for technology and education conference
at McCormick Place in Chicago at the end of June ISTE is a huge conference I’ve
heard anything from 18,000 to 25,000 were there this year was the largest
they’ve ever had so it was a it was a big stage our students along with some
of our staff did a great job on the presentation and represented our school
district fabulously and I know that our board president was in the audience
because he actually rode the student bus as a chaperone
so you would have all been a very extremely proud of our students so I
just wanted to see the picture that they took in front of one of the one of the
signs they did a great job didn’t they [RACZAK] Yeah it was tremendous and the
conference was really overwhelming it was one of the largest conferences I’ve ever seen
the kids did an excellent job [SULLIVAN] Onto other news
in about four weeks believe it or not we will be opening our doors for our
students for the 18-19 school year where did that summer go it’s summer is always
an excuse the extremely busy time of the year as we prepare to get everything in
ready and in place for students and staff so especially for Todd’s
department with operations and maintenance they have that limited
amount of time you know multiple projects underway so but we will be
ready and then for tonight we have one you know we have a crowd over there just
anxiously waiting for us to talk about them so we have one administrative
hire tonight that we’d like to introduce you to and that is for our
athletic director position at Metea Valley so Jason I’m going to ask you to
stand so we’d like to introduce you to Jason Ward Jason comes to us from South
Elgin High School where he served as athletic director Jason has previous
works experiences as a Middle School assistant principal a high school dean
and a special education teacher so we are extremely excited to recommend Jason
Ward for your approval to the position of athletic director at Metea Valley High School [RACZAK] I need a motion to approve
Jason Ward as Athletic Director of Metea Valley [RISING] I’ll make a motion for the Board of Education to
aprove Jason Ward as Athletic Director of Metea Valley as presented [PRICE] Second
[RACZAK] I have a motion and a second [RACZAK] Any further discussion hearing none Jackie called the roll please [JACKIE ] Mr. Rising
[RISING] Aye [JACKIE] Miss Price
[PRICE] Aye [JACKIE] Miss Piehl
[PIEHL] Aye [JACKIE] Miss Demming
[DEMMING] Aye [JACKIE] Mr. Karubas
[KARUBAS] Yes [JACKIE] Mr. Raczak
[RACZAK] Aye motion passes [SULLIVAN] Congratulations Jason [APPLAUSE] [SULLIVAN] We’re excited to have you to become members of our family so welcome and have fun in your vacation [RACZAK] We now move to the Consent Agenda I need a motion that the Board of Education
approve consent agenda items E through J [KARUBAS] I move that the Board of Education approved consent agenda items E through J as presented [PIEHL] Second
[RACZAK] Any discussion hearing none Jackie please call the roll [JACKIE] Mr. Karubas
[KARUBAS] Yes [JACKIE] Miss Piehl
[PIEHL] Aye [JACKIE] Miss Demming
[DEMMING] Aye [JACKIE] Miss Price
[PRICE] Aye [JACKIE] Mr. Raczak
[RACZAK] Aye [JACKIE ] Mr. Rising
[RISING] Aye [RACZAK] Motion passes moving to Action Item [KARUBAS] I move that the Board of Education approved the fiscal year 2019 budget as presented [PRICE] Second [RACZAK] I have a motion and a second
Mr. Strang anything else [JAY] No sir
[KARUBAS] Has anything changed [LAUGHING] [JAY] no sir [RACZAK] Any discussion Jackie please call the roll [JACKIE] Mr. Karubas
[KARUBAS] Yes [JACKIE] Miss Price
[PRICE] Aye [JACKIE] Mr. Raczak
[RACZAK] Aye [JACKIE ] Mr. Rising
[RISING] Aye [JACKIE] Miss Demming
[DEMMING] Aye [JACKIE] Miss Piehl
[PIEHL] Aye [RACZAK] Motion passes [RACZAK] Next Action Item
[KARUBAS] I move that the Board of Education approve the substitute pay increase as presented [PRICE] Give a chance to read the Action Item
[RACZAK] Yes he should [RISING] Second [RACZAK] We have a motion and a second [DOUG] Just recommending to increase
our substitute pay when we look at comparable districts
we look at actually a proximity for this one and so we looked at what Plainfield Naperville 203
West Aurora East Aurora Oswego and what we pay for substitutes we have the
lowest daily rate and for the first time we did see this year that our average
daily fill rate fell below 90 percent for teachers and we do think that our
substitute pay of 90 dollars a day does have a direct impact on that so we are
asking for an increase of 10 dollars per day to move that to $100 per day there
was also some legislative movement about to have retired teachers do some more
subbing instead of 100 days to 120 days I’m asking if we can take our
retired Indian Prairie teachers and do $10 more than what the daily rate is so
it would be $110 our dollars an hour for our own retired teachers to come back
and sub which I think we do well I know we value them and think that
would be a good thing to do as well [RACZAK] Questions comments
[PIEHL] With retired teachers that maybe we’ll get them to come in
[DOUG} That’s what we’re hoping we’re hoping that they’ll come back more they
see that as a hopefully that they see the compensation being a little bit more
worth it to come in and substitute for us a little bit more [RISING] I appreciate
administration looking at us because that’s something we’ve heard on the
community for a while so thanks [RACZAK] And we now are competitive [DOUG] Yeah I think we’re gonna
be really close to most of those school districts so [PIEHL] I guess I noticed that some of the
districts do offer after a certain amount of days a pretty substantial
increase so are we trying this now to see if that will do the trick [DOUG] Well we want to do this first and
I have had conversations with Mr. Strang about this being in the budget to do
more than that I think we would like to see does this help that solution I mean everybody’s struggling with it I want to try this
first I fully understand the other ways that they’re doing that to try to get
people to keep coming back we’ve got to see if we can handle the capacity to do
that at the same time but let’s first want to take this first step get them in the door [RACZAK] Other questions or comments hearing none Jackie call the roll please [JACKIE] Mr. Karubas
[KARUBAS] Yes [JACKIE ] Mr. Rising
[RISING] Aye [JACKIE] Miss Demming
[DEMMING] Aye [JACKIE] Miss Piehl
[PIEHL] Aye [JACKIE] Mr. Raczak
[RACZAK] Aye [JACKIE] Miss Price
[PRICE] Aye [RACZAK] Next we go to the approval of gifts and donations report second semester do I have a motion that the Board of Education approved the gifts and donations report
second semester 2017-2018 [PRICE] So moved
[DEMMING] Second [RACZAK] I have a motion in a second [BRAD] Good evening everyone on behalf
of the district 204 schools it’s my pleasure to present to you the gifts and donation report for
second semester of 17-18 and also the cumulative report for the entire 17-18
school year as you can see the district and our schools are very fortunate to be
supported by a very generous community and many community organizations in
total the district in our schools received over 1.3 million dollars in
donations we would like to thank a couple of organizations for their
assistance first our PTA s are wonderful and they are very supportive of our
schools secondly as you all know the Indian Prairie Educational Foundation is
another major contributor to the schools and also our district
they do a wonderful job our Community Relations Department within our district
office is another key contributor assisting our students during times of
great difficulty in need they’re very very helpful for us and finally we have
multiple organizations that provide our students with much needed health care
everything from vision screening medical exams and medical treatment all of those
things are very important for our families our students and our families
and schools are very fortunate to have so many willing and able supporters and
we would like to thank all of them for assisting our students so on behalf of
district 204 schools we recommend the Board of Education approved the
gift and donations report [RACZAK] Questions or comments I think on behalf of the board
thanks for doing that thank you I think our board truly thanks our
entire community you mentioned them the IPEF, PTAs
community relations does a great job our health care providers and our
parents the excellence of our district is dependent on those extra donations we
get to do a little bit extra we’re blessed and we thank them also I also
want to thank the person whoever came up with that format for gifts and donations
is the most easily read format and report on the face of the earth so it’s
well done [BRAD] I have to thank the wonderful
great Katherine Baumann for putting all that together we just try to stay out of
her way and let her do her magic and it works great [RACZAK] And it truly is magical
so we do have a motion and a second Jackie can you call the roll [JACKIE] Miss Price
[PRICE] Aye [JACKIE] Miss Demming
[DEMMING] Aye [JACKIE] Mr. Karubas
[KARUBAS] Yes [JACKIE ] Mr. Rising
[RISING] Aye [JACKIE] Mr. Raczak
[RACZAK] Aye [JACKIE] Miss Piehl
[PIEHL] Aye [RACZAK] Motion passes and our last action items the approval of a resolution directing
the regional superintendent of Will County to certify the question of
imposing to 1% county school facility state tax to the voters so do I have a motion [KARUBAS] I move that the Board of Education
approve a resolution directing the regional superintendent to certify to
the will County Clerk a question of imposed in a 1% county school facility
sales tax for submission to the voters of Will County at the November 6 2018
general election [RACZAK] I have a motion do I have a second
[PRICE] Second [RACZAK] We do have a motion and a second [JAY] Good evening again board
members I attended a meeting with a number of school districts in Will County
to discuss the possibility of placing a County Schools facility sales tax on the
ballot for November 6 I attended that meeting in March and it was obvious that
I was invited late to that meeting a number of districts close to a dozen had
had several discussions about that possibility and had had several
discussions with their Board of Education about the possibility of
passing such resolution I think we were invited because we’re a large school
district and we have 11,712 students who reside in Will County the state
authorizes the board’s representing over 50% of the County student population to
place the sales tax up to one percent on the ballot in that County you can do it
in quarter increments if the voters then approve that through the ballot the
proceeds that are 1% increase are distributed to all of the school
districts in the county based on a number of students for each district who
reside in the county so if it’s 50 plus one students and there’s 49 plus other
districts that didn’t pass it they still benefit from the sales tax Will County
has 129,850 students living in its boundaries 50% of that population plus one needs to be passed
to put that question on ballot as I said we present 11,712 more than a dozen
districts have already passed the sales tax and others in the process of
committing to that I’ve been on the phone with numbers of colleagues down
there and they believe that we are very close to coming over that 50 percentile
and getting that on the agenda everything in the county sales tax base
is included in that 1% tax with the exception of cars trucks ATVs boats and
RV’s mobile homes unprepared food so if you went to jewel and you picked up you
know bag of apples that would not be a part of it but if you went to Jimmy
John’s and picked up a sandwich it would be drugs which include over-the-counter
and vitamins farm equipment and services those are all excluded from the tax what
can schools do with the revenues from that 1% sales tax you can build new
schools put additions on schools renovate schools you can work on your
technology infrastructure you can enhance your security you can work on
your life safety which is school code and disable access you can hire
architects for planning you can fix parking lots you can demolish
buildings you can acquire land you can hire Energy Consultants and you can
improve masonry and roofs what you cannot use it for is buses text books
operating expenses including instructional expenses and cannot use it
for salaries and you cannot use it for moveable equipment so we couldn’t buy
smart boards and move them around with that sales tax
using the 2016 sales number in Will County of $60,655,072 and Indian Prairie’s
11,712 kids given the 2016 sales numbers if the sales tax was
to go through it would mean an extra $5.4 million for Indian Prairie School District annually the deadline for all of the
school districts to pass the resolution is by Monday August 20th 2018 so the
board was to pass tonight we would meet that deadline we would need the other
school districts to pass it enough school districts to passes by that
deadline too to meet the deadline then it would be certified with the county
clerk by August 29th and on election day all of the folks will County would have
an opportunity to vote whether or not they support that or not so this is just
to put this question on the ballot if it were to pass the sales tax would go into
effect on July 1st the money gets distributed to the regional office of
education within 90 days so that would be the will County Regional Office of
Education and we would receive the receipts sometime in October of 2019 so
just over a year from now we would be able to use those funds to be able to
pay down our bonds if we wanted to which would save taxpayers money we’d be able
to finalize elementary air-conditioning we’d be able to work out some of our
deferred maintenance we’d be able to work on some of our safety related
projects like door vestibules and classroom locks all of those things were
items that were identified in the community engagement process that we
went through last year so at this time the administration recommends that the
Board of Education approves the resolution directing the regional
superintendent to certify to the election authorities of Will county the
question to oppose a 1% county school facilities sales tax to the
voters of Will County at the November 6, 2018 general election
with that I’ll take questions [RISING] Just wanted to make a comment
if I may for historical purposes in 2009-10 in Cathy’s first
year on board our district had to make some significant cuts do you do state funding and at that year I believe fiscal year 2010
the state raised the general state aid from I think it was $5,950 per student
to a whopping $6,119 per student I think it went up like a hundred bucks
or something like that in 2010 through 2018 they prorated state
funding every single year so school districts across the state including our
district kept on getting less and less money even though they made it seem like
they were increasing the state funding now while our state just came up with
a new funding formula there’s no guarantee on that but the point I’m
trying to make here is that this Board of Education even before I was on board
and and many of us were on board has always tried to balance our budget and
in doing so our facilities and operation and maintenance have taken the brunt of that I think this 1% sales tax now remember
it’s 1% sales tax let’s be clear on that is very little for the community it’s
pennies and but what it would help their local school district including ours is
to now help our buildings where we have deferred a lot of that and and through
our own study that we did we’re spending a third of what we should be
spending on our buildings in operation and maintenance every year so I think
while I don’t like new taxes either none of us do this is a very inexpensive way
for residents to help their local schools and get them to where they need
to be and I think it’s a smart and it’s a fiscally responsible way of doing
things so I just wanted to make that comment [PRICE] Just to be clear this is just to
get it on the ballot right [JAY] That’s correct [RACZAK] Other questions comments [KARUBAS] I support the resolution having sales
tax revenue as an additional revenue stream for the schools would
take some of the pressure off of relying on the real estate tax side of it a lot
of our Home Rule cities already have the power Naperville and Aurora have the
power separately and without further voter approval right to revenue or to
levy a sales tax impose a sales tax so this puts us on more equal footing with
some of the municipalities I think what is interesting also to note is that we
don’t have a state sales tax that is used for schools but we but there’s
growing momentum on this use of a countywide so now there’s 49 of the
113 counties have approved it and so there seems to be
growing use of it as schools need additional revenue they’re taking
advantage of this isn’t it as additional revenue source what what I what’s really
bad I think about real estate taxes is it doesn’t impact it doesn’t take into a
affect your income it’s just here’s your bill and so if a recession hits you
still get the same bill regardless of your income takes a hit but a sales tax
is something you have a little bit more control at if your income takes a hit
maybe you’re not shopping as much maybe you’re not incurring the the tax as much
so I like the the ability of some tax payers to choose whether they
want to pay this tax or not obviously you know you can’t completely get around
it but it puts its empowers the taxpayer more so than the real estate taxes I
support the resolution [RACZAK] Other comments questions [PIEHL] I think it’s unfortunate that
we’re at this point as a state that that’s the way we have to solve this
problem because it is a problem and Mark your points were very valid we’ve been
borrowing from our buildings as Justin’s been saying for years now and this seems
like an opportunity although that I see some inequities in it because not
everybody’s getting the 1% sales tax in the end but maybe that’s where this will
lead and so I’m in support of us at least joining the crowd to get it on the
ballot let the people down there [DEMMING] Jay I think I just need clarification I may have asked you this before because this is will County and we cover we serve our
schools or within a few counties what impact would this have on the balance of
our district if if this was approved by the voters and therefore the sales tax
took effect what impact would that have on the schools in our entire district [JAY] Well we would receive the additional
revenue and given the 2016 sales to be roughly 5.4 million dollars we’d be able
to use that throughout our entire school district to work on our needs [RACZAK] Jackie call the roll [JACKIE] Mr. Karubas
[KARUBAS] Yes [JACKIE] Miss Price
[PRICE] Aye [JACKIE] Mr. Raczak
[RACZAK] Aye [JACKIE] Miss Demming
[DEMMING] Aye [JACKIE] Miss Piehl
[PIEHL] Aye [JACKIE ] Mr. Rising
[RISING] Aye [RACZAK] Motion passes We’re now moving to our
discussion portion of our meeting and today we’re hearing about the
accelerated placement program [KATHY] Good everyone we’re pleased to be here this evening to talk to you about the accelerated placement program I’d like
to start by introducing our team this team represents some work done by both
the curriculum department as well as some elementary principals I would like
to add that Charles Sprandall was also an integral part of this but he decided
since we already had never no seats left that he would sit this one out [KATHY] So I’d like to welcome Tracy Ratner and
Terri Russell elementary principals at both Longwood and Brooks and they’re
representing a group of elementary principals who met together with
Laura Johnston to come up with some guidelines and then we have our
directors of core curriculum at high school middle school and elementary Mike
Purcell Tara Fowler this is your first time you meet Tara and Joan Petersen so
with that being said our purpose for this evening is to provide you an
overview of policy 6:135 and to inform you about the processes that we have a
place to meet the requirements of that policy just a reminder this is connected
to policy 6:135 but it’s also connected to policy 7:50 which we talked
about last time that looks at the change in the date for requirement for
kindergarteners so previously it was that we had to be five by September 1st
policy 6:135 allows for early entrance into kindergarten also just a
reminder that this comes from Public Act 100-421 which requires the adoption of
the said policy as well as requires the district to provide an accelerated placement program
the highlights for this program because it’s a new policy we wanted to tell you a little bit about
the purpose of it the purpose of it is to provide opportunities for students to
develop there maximum potential and it was previously some of the curricular and
pieces of this were previously reserved for students in older grades or higher
grades and so this really wanted to allow for students who could work in
those areas to be given that opportunity options include a single subject other
grade level and early entrants as we talked about into both kindergarten or
first grade and it’s open to all students I think that’s key to who
demonstrate high ability and may benefit from this placement so this evening
we’ll talk to you about what the plan should entail and we’ll also share with
you some things that we as a district have already had in place as well as
some new items that will relate to this plan throughout when you look at these
three components the decision making process and a notification process and
the assessment process all three of these really serve to ensure that it’s a
collaborative piece so that parents teachers administrators all have a say
into a student’s placement or can recommend a student for an accelerated
placement [TARA] So as Kathy mentioned we
already have some opportunities in place in the district for students to take
advantage of acceleration one of those is we do offer accelerated math in
grades 3 through 8 through our middle school project arrow program we also
offer some acceleration in English language arts for grades 6 through 8 at
the high school level when students go through the core selection process and
grades 9 through 12 there are many acceleration opportunities for them as
Cathy mentioned we do offer a whole grade acceleration this is a decision
that’s made at the building level but in conjunction and consultation with
district administrators and then we also have options for early entrance into
first grade which we’ll talk about a little bit later in the presentation [JOAN] So the process that we’ll utilize to
reflects the as Kathy mentioned the collaborative nature that we value it
within the district these four components listed on this slide should
there be a student parent Guardian teacher or school staff member that is
interested in initiating the discussion for potential acceleration grade
acceleration or early entrants the first point of contact will be the building
principal the building principal will meet with that individual or group of
individuals to have a collaborative discussion about what brings that
initiation up for discussion and based on that conversation the decision will
be made whether or not additional assessment data may need to be collected
and/or reviewed based on current assessments to consider whether or not
grade acceleration or early entrance would be appropriate
should we be in a position where we want to collect additional assessment
information then there will be a time frame for that to take place and then a
second collaborative meeting will be scheduled with the family so that the
school team and the family can discuss together the results of the assessment
review the picture of the student that those assessments help to tell and then
make a recommendation for whether or not acceleration is appropriate at that time
or not the notes and recommendations from that meeting will become a part of
the students record and should there be any appeal from that meeting then that
would be handled at the district level [MIKE] I’m going to talk a little bit about
the notification process that goes along with this making sure the folks are
aware of this and then how that decision-making process will continue on
will use the Indian Prairie district Handbook which is published both online
and distributed to schools to communicate this the community at large
parents guardians about the processes that you’re hearing about tonight and
how we can students can be accelerated and contact the schools again we want to
make sure this is a super collaborative process we want to have kids and
families involved and that we are fair enough but we are identifying kids from
all backgrounds and all different profiles in order to make sure that we
are identifying what those those students needs are and accelerating them
if that is the appropriate thing to be doing at that time again as Joan talked
about earlier if through that collaborative process we come to some
impasse and we’ll have some process in place to use at the district level we use all sorts of indicators
and information in order to make these assessments and just make these
decisions want to make sure we’re using multiple pieces of information as we’re
doing that not relying on one test or one impression or one argument in order
to make that happen and using as many valid reliable things as we can the top
couple of things on their are benchmarking or diagnostic assessments aimsWEB some state and national tests like PARCC PSAT SAT and things that we use in our
classrooms like our typical classroom assessments common assessments that are
used across classrooms and across buildings and then teachers observations
and feedback both formal things that they do for questions like that and
informal things things that they learn and you know as they’re interacting with
students on a day to day basis [TERRI] I’m gonna start with early
entrance to first grade and just a little history on that in May of 2017
Laura Johnston and a cohort of principals met to develop a process and
procedures for early entrance to first grade so these would be new families to
our district whose child was not age eligible for first grade but had already
completed a kindergarten program the purpose of that plan was twofold one is to first and foremost make sure that children were appropriately placed and
secondly to provides for some kids its consistency across all of our elementary
buildings so that process has been in place for one full school year and we
have received very favorable feedback from our elementary colleagues about
that process I’m gonna share that process it’s it’s on the screen there and we use that as a
springboard as we developed the kindergarten early entrance that Tracey
is going to speak to in just a moment so the first one is that the child must
turn 6 by December 31st they must have completed a kindergarten
program taught by a licensed teacher so that would be their previous experience
there must be a letter included from the teacher or director of that program
indicating that they are ready for first grade and they must receive an
end-of-the-year progress report or report card indicating completion of a
full year of kindergarten with regular attendance if we determine that those
criteria are met then again we were referenced earlier that collaborative
process with the family we would meet with the family and determine whether
further assessments were needed or not in order to take next steps to determine
what grade level is appropriate for that child I’ll turn it over to Tracey to talk
about kindergarten [TRACEY] So this summer we continued the effort
to meet with a group of principals to talk about what was in front of us
thinking about kindergarten early entrance we had a lot of good
discussions as a principal group and we ultimately came up with criteria but
also decided that we’re gonna re-evaluate it at the end of the school
year see how it went see how many students we have who have
looked into that kindergarten early entrance option and see how they’ve done
in kindergarten this year so keeping that in mind I’m going to go ahead and
share the criteria that we came up with of course all this starts with a
conversation with the principal a family might reach out to us and say you know I
heard about kindergarten early entrance what does that look like in district 204
so the first criteria that we discussed is turning 5 on or before October 31st
must have completed a preschool program in previous year taught by a highly
qualified teacher must have a letter from that teacher or director of a
program indicating that they believe that the student is ready for
kindergarten must demonstrate good attendance in the preschool program so
we talked about that being you know 90% or above and then we also
discuss the importance of being able to see some progress within the students so
receiving an end-of-the-year progress report or a report card which indicates
some sort of kindergarten readiness when compared to what we look at the Illinois
early learning and developmental standards so if at that point all of
this is met then the decision making process lies with the principal and if
we begin the assessment and that’s how it’s a little bit different from first
grade because at that point in first grade the principal can decide okay that
student is going to go ahead and have early entrance to first grade with or
without some additional assessments but in kindergarten and we discussed how
important the assessment piece is and we talked about then if all this is much
then we will go ahead and move on and do some assessments of the student to
continue to evaluate whether or not they are ready to enter kindergarten early [PRICE] Do you want us to save questions until the end
[KATHY] Go right ahead [PRICE] I just noticed that maybe I just something
I’m not getting here but I noticed that in the preschool for they must have good
attendance in the preschool program for kindergarten early entrance is in the 90%
or above but that’s not required in the first grade program why is that
am I missing something [TERRI] That’s actually a
discussion that we had and that we want to add to the first grade one that
didn’t make it into final one for tonight that’s an important piece that we’re gonna be looking at for first grade as [KATHY] Good catch [RACZAK] So did the research change for
kindergarten because back in the ancient days or at least five years ago when I
was principal the research in terms of early entrance to kindergarten was mixed
at best and then Malcolm Gladwell came out and that was partly researched based
and partly anecdotal but suggested that students who are on the older edge did
better academically physically and social emotionally and now it
appears something persuaded people to have this early entrance so did
something change [KATHY] I don’t think anything
changed I think the research remains the same but I do think that there is
recognition and really in my mind this policy is recognizing that for a very
few students it is appropriate for them to skip a grade and work from there
so there are some students and narrow percentage that it is best meets their
needs by skipping the grade including kindergarten for that to be the research
still shows that kindergarten is important we’ve
heard more and more about how important preschool is so we provide opportunities
and things like that but I think the impetus of this plan is for
that narrow percentage of students who it might be to recognize that there might be
students that could benefit from that [RISING] I just have a follow-up to Mike’s question because he brought up something and I didn’t see that when Mike was talking
about the studies previously you brought up the social-emotional part of it and I
didn’t see that anywhere in here and I will tell you I’ve seen a lot of
kindergarteners and first graders in the last few years that might do exceptionally well academically but they are just not ready socially emotionally and behaviorally
and that’s a whole where do you draw the line thing [KATHY] The team recognize that and as
part of you know once those first criteria are met then as they move to
talk about what other information to collect that’s a big piece of it is to
look at social-emotional learning scales to look at what did the teacher say from
the preschool program those kinds of things so you know we know a big piece
of learning is being able to access it and so we want to make sure that if we
are putting students in another grade level that they can access that
information and that learning through that so I think that the what you’ve
seen as far as the requirements those are the first steps after that that
social-emotional piece is a huge component of the assessment
and the data that they would collect the [RISING] Just one thing that I just wanted to and
you’ve heard me say this before Kathy as far as the the accelerated the course
advancement I appreciate because I’ve been through this firsthand I appreciate
the collaborative team effort of bringing teachers administrators family
even the child all together because I’ve had a discussion net on my own do
and and I am NOT an educator so I’m not trying to tell you guys what to do
because I trust you a trust the process but I hope that there is some type of
criteria or parameter document that exists out there when looking at course
acceleration because I’ve seen where all the things might point to yes except for
one testicle or like the teacher recommendations there the parents are
ready to the child is ready all the other scores align but there was one of
those test scores and now administration doesn’t want to make the jump on it so I
hope that there is some document out there that outlines those parameters but
then I will also say I hope that the administration team is also making the
parents aware of the appeal process because I did not know about that in my
own personal experience so that’s the only thing I would say is that I just
hopefully kind of standardized you know that discussion [DEMMING] As I look at the first grade entrance early entrance requirements so I have a question if if a student comes in from outside the
district they’ve completed a kindergarten program but do not turn six
by December 31 what what happens if they if they are appealing to come in
as a first grader [TERRI] Under our current plan they would not qualify to go on to first grade and that the December 31st is looking at the age span
of a student who could be five and a half versus another first grader turning
seven and so districts can set that timeframe and we have found that at this
point to be pretty on target with the students that that we have considered
coming into our schools [PIEHL] When I first got on this board one of the things
policies I looked at was the way we talked about holding kids back a year the
red shirt kind of phenomenon that was going on and I kind of my understanding
at the time was actually that’s not a very good idea because of the big
difference in age and then actually is the research was showing it was more
detrimental than not so now I appreciate that answer that you’re trying to limit
a wide age span because that that is hard at times and I am assuming that
is still best practice is to try to keep the kids within social emotionally
academically but age range predicts all that so although I appreciate that
we’re trying to give some flexibility I do see there are sometimes wonders you
know those 0.01% of kids that might fall in and benefit from this and I guess my
question and here we had Finland over here that’s I kind of curious what they
had to say but I assume a lot of these practices were already in place when a
parent would come and say can i push my child ahead that it would be a collaborative process
are there any new assessments that you have decided to put in place because of this policy because I wasn’t sure [KATHY] The newest portion of this is the
kindergarten early entrance and so you know as we look at that those are
students that we don’t have really a lot of data so we intend to use the
assessments that were listed as well as some social-emotional learning
assessments and whatever information we need will provide we have not added any
assessments as a generalization however if there was information that was needed
just as we would do with a student who wasn’t performing to where we needed
them to be we would gather that information based on whatever tool that
we had so we’re not we’re not limiting but we’re also not adding more standardized assessments across the district [PIEHL] So what does Finland was what seventh grade seven years old [SULLIVAN] You had to be seven years old before you get go to first grade no exceptions [KATHY] I think the confusion is that the standards for entering kindergarten have not changed so it is still five by September first and so this is just for those rare
instances when it might benefit a student [DEMMING] Since this is in effect for this
beginning of school year correct how is this communication kind of taking place
within this interim since school let out and school starting in August [KATHY] Well there are some folks that already know [KATHY] We work with our building principals and our communications department to make sure that you know this first round is
clearly communicated and that people understand what the process is going to be [DEMMING] Are you already being inundated with requests no that’s great [TERRI] At this point I haven’t but with
that being said tomorrow I will I know some of our buildings have been [KATHY] I don’t think inundated but
but I do think there are folks that are aware and I think the piece is
there’s that as I said before is that there seems to be a misunderstanding
that now that you can that means you have to and so I think it’s very important
and we wanted to bring this process to you first and that we’ll
clearly communicate that there are processes and requirements that go along
with it that we will work and work with you to consider what’s best for your
child but there are some things we need some information that we need in order
to help make the best decision [RACZAK] So are you tracking that over time
like over this year to see how many people engaged in the process no matter at what level
and what was approved what was denied and for what reasons that would be very
interesting information [DEMMING] My children my last one graduating 2017 and is so over the you know 17 18 years ago it seemed that there were that so many parents want their children early access and there’s a rush to to move you know to see children accelerate with the research is that
nation wide does that seem to have calmed down some is there not that same
desire to to rush children into first grade [KATHY] You know it’s hard to know because we don’t always we’re not always aware of the discussions happening at the
building many times it’s a discussion between a family and a principal or
family and a guidance counselor and those types of things we still see some
of those things we still see especially in the area of math but I can’t tell you
if it’s more or less but it’s still there [RACZAK] Any other comments or questions thanks guys [RACZAK] Last discussion is board update and the only thing to note is that IASB has received the two resolutions I think
they made some suggestions to incorporate them into some of the belief
statements I know that miss Piehl and Mr. Karubas will be going in early August
in front of IASB resolution committee on behalf of Mrs. Donahue
also to review those and to see if they’re included in the belief
statements to be considered by the delegates in November correct [PIEHL] We’ve got the first two appointments [RACZAK] Beautiful good work [RACZAK] The other thing is that the IASB
school board governance distinction is being submitted and needs to be in by August
1st we’re finalizing that and it will be submitted by August 1st and keep aware of your emails because we have a
few board goal documents and other things to look at and provide some feedback
before we finalize those and with that I need a motion to adjourn
[PIEHL] Motion to adjourn [RACZAK] Do I have a second
[RISING] Second [RACZAK] I have a motion and a second
all in favor

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